Minute - Set

DATE :07-07-2000
ITEM NUMBER : Full Minutes
SUBJECT : Minutes of Full Council Meeting
FILE REFERENCE :
LOCATINO/ADDRESS :
NAME OF APPLICANT:
AUTHOR NAME AND POSITION:
DISCLOSURE OF INTEREST:


Report Details: Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 3

1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

The meeting was declared open at 10.08am.

Announcement of Visitors

Ms Nancy Lumsden President - Newman Arts Council
Ms Jan Weir Newman Arts Council

2.0 RECORD OF ATTENDANCES/APOLOGIES/LEAVE OF ABSENCE

2.1 Attendances

President : Cr. A. Cochrane
Vice President : Cr. A. Grace
Councillors : Cr. A. Carter
: Cr. K. Danks
: Cr. R. Richardson
: Cr. B. Despotovski
: Cr. K. Knuckey
: Cr. S. Gill
Chief Executive Officer : Mr A. Cooper
Director Community Services : Mr P. Kiely
Director Corporate Services : Mr P. Voros
Director Technical Services : Mr G. Logie

2.2 Apologies

Councillors : Cr. J. Leeds
Cr. L. Coppin

2.3 Leave of Absence (Previously Recorded)

Nil

3.0 RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE

Nil

4.0 PUBLIC QUESTION TIME

Nil

5.0 PETITIONS/DEPUTATIONS/PRESENTATIONS

5.1 Newman Arts Council

Representatives of the Newman Arts Council, Ms Nancy Lumsden, President and Ms Jan Weir gave a short presentation to Councillors on the workings of the Newman Arts Council.

Areas covered were those of membership, funding, sales, and an overview of the history and future of the group.

Each Councillor was presented with a facts sheet and a copy of a newsletter.

6.0 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

7.0 CONFIRMATION OF AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETING

7.1 Confirmation of Minutes - Ordinary Meeting of Council

Recommendation: That the minutes of the Ordinary Meeting of Council held at Newman on 26th May, 2000, be confirmed as a true and correct record of proceedings.

Moved: Cr. K. Danks Seconded: Cr. S. Gill

That the minutes of the Ordinary Meeting of Council held at Newman on 26th May, 2000, be confirmed as a true and correct record of proceedings.
Carried
Record of Vote: 8 - 0
To be actioned by Suzanne Bush, Executive Secretary


7.2 Business Arising from Minutes - Ordinary Meeting of Council

7.2.1 Community Bus (Item 10.1.40 refers)

The Chief Executive Officer advised that the two requested reports would be prepared for the next meeting of Council.

8.0 MEMBERS REPORT

Nil

8.1 ITEMS THAT REQUIRE A COUNCIL RESOLUTION

Nil

8.2 ITEMS FOR INFORMATION (VERBAL)

8.2.1 Councillors

Cr. B. Despotovski attended:-

- Councillor training weekend in Perth

Cr. K. Knuckey attended:-

- Councillor training weekend in Perth
- Opening of Art Exhibition

Cr. S. Gill attended:-

- Councillor training weekend in Perth
- HACC Meeting (combination of Marble Bar and Newman HACC's on Agenda)
- Inspected Swimming Pool - Disability access issue
- Day Care Centre Meeting

Cr. R. Richardson attended:-

- Councillor training weekend in Perth.
- BHP Environmental Report - distributed copy to each Councillor and gave a brief overview.

Cr. A. Grace attended:-

- Councillor training weekend in Perth.

Cr. A. Carter attended:-

Nil

Cr. K. Danks attended:-

- Marble Bar Race Weekend

8.2.2 President

- Tourist Association Meeting
- CSCA Meeting in Port Hedland
- Regional Road Group
- Northern Regional Summit
- Community Meeting regarding Dentist in Newman

9.0 MATTERS OF WHICH MEETING MAY BE CLOSED

Nil
SECTION 10.1 - COMMUNITY SERVICES SECTION
ITEMS THAT REQUIRE A RESOLUTION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 52ITEM NUMBER:10.1.103SUBJECT:Parnpajinya BusFILE REFERENCE:LOCATION/ADDRESS:NewmanNAME OF APPLICANT:N/AAUTHOR NAME AND POSITION:Peter Kiely
Director of Community ServicesDISCLOSURE OF INTEREST:Nil

REPORT PURPOSE

To seek Councils endorsement for the disposal of the Parnpajinya Bus and Troop Carrier.

BACKGROUND

The 20 seater Parnpajinya Bus and Troop Carrier were purchased a number of years ago from Lotteries Commission funds. The vehicles were utilised for people from Parnpajinya to travel to funerals, law commitments and other cultural events. Council maintained the bus however fuel was paid by the users in most ,but not all, instances. The use was administered by the Aboriginal Community Development Officer, Parnpajinya coordinator and the staff at the Recreation Centre.

Council has changed its role since the purchase of the bus and we no longer employ workers specifically for the Parnpajinya community. The Western Desert Parntukurnuparna Aboriginal Corporation ( W.D.P.A.C ) are now the major service providers to the community.

WDPAC have requested that the bus be handed over to them for use by the Parnpajinya people, especially as a part of their CDEP program. CDEP is similar to the Work- for- the- Dole concept however they may also enter into contracts with organisations who "top up" to normal wage levels.

As Council has previously expended funds on the bus we have advised WDPAC that the vehicles are available for sale at $25 000 however we prefer that they be used by the Parnpajinya people as that was the intent of the Lotteries funding. WDPAC have objected to paying any amount for the vehicles due to their purchase via lotteries funds.

Since those communications we have been in negotiations with WDPAC as they are looking at entering into local contractual arrangements with other parties and they need a bus to transport their CDEP workers. We have offered an alternative that they provide 4000 hours of CDEP labour in exchange for the vehicles. The labour would be used for local town gardening, Mainstreet projects etc.

We have not had a response to the alternative proposal at this stage.

COMMENTS/OPTIONS/DISCUSSIONS

Councils options are;

1. Hand the vehicles over to WDPAC at no fee.
2. Continue to negotiate a fee for the vehicles.
3. Continue to negotiate an exchange of labour for the vehicles.
4. Offer the vehicles for sale by public tender.
5. Approach the local company engaging the CDEP contract to purchase the vehicles.

It is suggested that Council no longer has an interest in the vehicles and despite past expenditure it would be prudent to hand them over to WDPAC for use by the Parnpajinya people.

STATUTORY IMPLICATIONS/REQUIREMENTS

Nil

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

The release of the vehicles to WDPAC will reduce the vehicle maintenance and registration expenditure however the opportunity to recoup past expenses will be forgone.

RECOMMENDATIONS

That the Parnpajinya Bus and Toyota Troop Carrier be handed over to WDPAC free of charge, with a written request from Council that the vehicle continue to be kept in Newman for use by the Parnpajinya people.

VOTING REQUIREMENTS

Simple majority.

Moved: Cr. B. Despotovski Seconded: Cr. S. Gill

That the Parnpajinya Bus and Toyota Troop Carrier be handed over to WDPAC free of charge, with a written request from Council that the vehicle continue to be kept in Newman for use by the Parnpajinya people.
Carried
Record of Vote: 8 - 0

To be actioned by Peter Kiely, Director Community Services
ITEM NUMBER:10.1.104SUBJECT:Housing - NullagineFILE REFERENCE:PRM 5-3-1LOCATION/ADDRESS:233 Beeton St. NullagineNAME OF APPLICANT:N/AAUTHOR NAME AND POSITION:Peter Kiely
Director Community ServicesDISCLOSURE OF INTEREST:Nil

REPORT PURPOSE

To seek approval to revoke resolution 10.1.86 of 26th May 2000 and to proceed with obtaining budget estimates for the replacement of the dwelling on Councils land at 233 Beeton St., Nullagine.

BACKGROUND

At it's May 2000 meeting, Council resolved that-:

" Council approve the calling of tenders for the supply and installation of a 3 bedroom 100m2 dwelling to be located on 233 Beetson St. Nullagine. The cost of which shall be included in the 2000/2001 financial year budget as a purchase from loan funds. Expenditure not to exceed $80 000 which is to include delivery and establishment."

COMMENTS/OPTIONS/DISCUSSIONS

The use of the tendering process for the purpose of establishing budget quotes is not the intent of the Local Government Act. Additionally, the costs of advertising, preparing specifications and the staff time required to meet the Tender Regulation requirements are considerable. It would be appropriate to obtain quotes ( not tenders) for budget estimations. Tenders can be called upon adoption of the budget and in conjunction with the work schedule of the Manager Property and Building Control.

In light of the above, a quote from T&R Homes is being obtained for comparison with the original proposal to purchase a good condition second hand transportable house from Port Hedland ( ex: BHP , HBI plant construction camp).

STATUTORY IMPLICATIONS/REQUIREMENTS

The Local Government Act , Administration Regulations, requires support from at least one third of the number of offices of members of Council, including the mover, to revoke a decision.

The Act also requires the calling of tenders for goods or services over $50 000 in value.

POLICY IMPLICATIONS/REQUIREMENTS

Councils purchasing policy requires the calling of tenders for capital purchases over $30 000.

FINANCIAL IMPLICATIONS/REQUIREMENTS

It is intended to include the cost of the house replacement in the 2000 /2001 budget and funds would have to be raised through Council's loan borrowings..

RECOMMENDATIONS

That the resolution of item 10.1.86 of the May 2000 meeting of Council be revoked.

VOTING REQUIREMENTS

Absolute majority.

Moved: Cr. S. Gill Seconded: Cr. A. Carter

That the resolution of item 10.1.86 of the May 2000 meeting of Council be revoked.
Carried
By Absolute Majority
Record of Vote: 8 - 0

To be actioned by Peter Kiely, Director Community Services

RECOMMENDATIONS

That:

1. An amount of $100,000 be included in the 2000/2001 budget for a replacement dwelling (similar to that recently acquired for 11 Francis Street, Marble Bar), and demolition of the existing dwelling at 233 Beeton Street.

2. The project be financed by a loan of up to $100,000 to cover the costs.

3. The Chief Executive Officer be delegated authority to purchase the replacement dwelling as provided for in paragraph 11 (2)(f) of the Local Government (Functions & General) Regulations 1996, in that:

(2) Tenders do not have to be publicly invited according to the requirements of this Part if-

(f) the Local government has good reason to believe that, because of the unique nature of the goods or services required or for any other reason, it is unlikely that there is more than one potential supplier.

VOTING REQUIREMENTS

Simple majority.

Moved: Cr. A. Carter Seconded: Cr. B. Despotovski

That:

1. An amount of $100,000 be included in the 2000/2001 budget for a replacement dwelling (similar to that recently acquired for 11 Francis Street, Marble Bar), and demolition of the existing dwelling at 233 Beeton Street.

2. The project be financed by a loan of up to $100,000 to cover the costs.

3. The Chief Executive Officer be delegated authority to purchase the replacement dwelling as provided for in paragraph 11 (2)(f) of the Local Government (Functions & General) Regulations 1996, in that:

(2) Tenders do not have to be publicly invited according to the requirements of this Part if-

(f) the Local government has good reason to believe that, because of the unique nature of the goods or services required or for any other reason, it is unlikely that there is more than one potential supplier.
Carried
Record of Vote: 8 - 0

To be actioned by Peter Kiely, Director Community Services



ITEM NUMBER:10.1.105SUBJECT:Community Service Grant ApplicationsFILE REFERENCE:CSV 13-2LOCATION/ADDRESS:N/ANAME OF APPLICANT:1. Blue Light Association Inc.
2. Northwest Regional Gymnastics Assoc.
3. Sheree Clarke.
4. Newman Mens Darts Association
5. Ophthalmia Wildlife Sanctuary Inc.
6. 1st Newman Scout Group
7. Newman Amateur Theatrical Society
8. Newman Gymnastics Club Inc
9. Newman Soccer Association
10. The Newman Tae Kwondo Club
11. The Newman Tae Kwondo Club
12. The Newman Police Social Club
13. Rhonda RichardsonAUTHOR NAME AND POSITION:Danielle Cooper
Community Services OfficerDISCLOSURE OF INTEREST:Nil

REPORT PURPOSE

To seek Councils approval or otherwise for Community Service Grant applications.

BACKGROUND

Under the provisions of Council's Community Service Grants applications are considered in March, June, November of each financial year. (As there was no Council meeting in June, the applications are being considered in July)

Thirteen applications have been received from communitygroups/individuals.
COMMUNITY DONATIONS
AS AT 28 June 2000
NAME OF APPLICANTDATE OF APPLICATIONPURPOSE OF DONATIONAMOUNT REQUESTEDAMOUNT APPROVEDNewman YMCA Youth ServiceJune 1999Furniture Removal - Truck and Driver3 hours Driver and Truck$192.09Newman YMCA Youth ServiceJuly 1999Representatives to attend Youth Parliament in Canberra
$2,250.00$300.00Newman Arts Council/YMCAJuly 1999For Youth Arts Festival in conjunction with Fortesque Festival$1,800.00$750.00Newman Arts CouncilSeptember 1999Purchase of promotional materials for Fortesque Art Competition
$300.00$300.00Newman Arts Council22.2.2000 Hosting of the Inaugural Pilbara Literature Prize
$750.00
$500.00Newman Arts Council19.4.2000Hire of Rec Centre for March production
$181.50
$181.50Newman Arts Council19.6.2000Loss at Red Alert Production
$167.72
$167.72Newman Campdraft and Rodeo AssociationJuly 1999Rodeo Princess of WA - to promote Rodeos throughout WANot specified$500.00Constable Care Child Safety Project29.6.99Donation of Water Bottles
$300.00$300.00Constable Care Child Safety Project9.3.2000Donation of Cash for Frisbees
$270.00$270.00Newman Tae Kwon Do ClubJune 19999 People to attend State Championships
$270.00
$270.00Fiona Wallace27.9.99Travel Expenses to Malaysia for WA Womens Soccer Team$550.00Newman Junior Football Council30.9.99State and Regional Finals in U/16 Football Development
$750.00$750.00Newman Junior Cricket Association27.9.99Attend Regional Championships in Port Hedland
$750.00$750.00Newman Junior Cricket Assoc. & Newman Junior Football Assoc.4.10.99Building a storage facility
$1,710.00$1,710.00Kiwirri Kurra Community1.3.2000Donation of Footballs/Basketballs/ Pumps/Volleyballs/Balls/ Bags$247.50Rodney Peh13.1.2000 Attendance at Country Week Tennis
$750.00$0.00Newman National Football League21.2.2000Travel and accommodation for Annual Carnival
$750.00$375.00Newman Employment Task Force25.2.2000Renovations to rooms at H Block to accommodate Acis Agency
$2,000.00Funding obtained from ACISEmma Knuckey23.2.2000To travel to Perth to participate in Pacific School Games team
$750.00$200.00Returned Services League15.2.2000Airfares and accommodation for Piper and Drummer for Anzac Day

$500.00
$500.00Newman Neighbourhood Centre24.2.2000Build a fenced patio area
$2,000.00$1,000.00Newman Primary School18.2.2000Bike Education Track
$2,000.00
$2,000.00Glenn Nash29.02.2000To attend The State Motocross Titles
$500.00
$500.00Newman Rifle Club9.3.2000Use of 8 tonne tip truck
$300.00
$300.00Ken Edmundson5.4.2000Replace broken dentures$600.00$600.00Newman Fire and Rescue Hire of Bus
$300.00
$300.00Meekatharra Regional Childrens Activity Group28.4.2000Assistance with child care during seminar$300.00$200.00Pilbara Public Health2.5.2000Prize money for the Wear it and Win Competition$100.00$100.00Chamber of Commerce2.5.20001 Gym membership and two aerobic passes$250.00$220.00Chamber of Commerce14.6.2000Trophies for the Small Business of the year Awards

$300.00
$300.00WDPAC15.6.2000Trophies$60.00$0.00Newman Netball Association31.5.2000Attending regional championships Team 1$300.00$300.00Newman Netball Association31.5.2000Attending regional championships Team 2
$300.00$300.00Newman Amateur Theatrical Society22.6.2000Provide curtains at the Community Hall

$200.00
$200.00

Budget Amount $20,000

Total Amount of Donations Approved $15,133.81
Donations approved but not utilised $ 2,530.00
Funds Available $4,866.19

COMMENTS/OPTIONS/DISCUSSIONS

The following information is provided regarding each application.

1. Blue Light Association Inc.

Amount Requested: $750

Category: 7. Junior Development: To encourage and develop junior participation in cultural, sport or recreation programs.

Project Description:

The Newman Blue light Association recently proposed holding a fun camp in Exmouth for the July school holidays. It was suggested that the focus of the camp should also incorporate some structured learning. Newman Police run the GURD project which presents drug and alcohol information to local primary schools during the term. So the camp will combine both aspects, having fun and support the education of an important social problem.

The camp is expected to accommodate 40 people, which includes 5 supervisors. The age of participants is 9-14 years old and they are being asked to pay $150 - $180 each towards the cost of the camp. The overall cost of the camp will be in the vicinity of $11,000.

Other funding sources for the camp include Newman Safer WA, Police - Community Services and Department of Family and Community Services.

The camp will include:
w GURD information sessions: These would encompass one session per day of approx. one hour duration and feature role plays, games and competitions using the GURD educational manual.
w Problem solving and team building games: These encourage the concept of team work and logical thinking.
w Tours/visits to places of interest and local history. This will help broaden the knowledge and experiences of youth through visiting places and industry that are not available to them in Newman.

The camp will endeavour to have the following outcomes:
w Increased awareness to drug and alcohol issues through reinforcement of the GURD package.
w Further the personal development of youth in areas such as self esteem, respect and team work.
w Reduce boredom during the school holidays by offering a quality activities which will in turn reduce the possibility of anti social behaviour and juvenile crime.

RECOMMENDATION

That $750 be granted to The Blue Light Association for the purpose of conducting the GURD Camp in Exmouth.

Moved: Cr. S. Gill Seconded: Cr. A. Carter

That $750 be granted to The Blue Light Association for the purpose of conducting the GURD Camp in Exmouth.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer


2. Northwest Regional Gymnastics Assoc.

Amount Requested: $500

Category: 3. Hosting Competitions and Community Events

Project Description:

The North West Regional Gymnastics Association originally applied for a grant under the Councils Minor Donations scheme, however, it was deemed that a Community Service Grant was more appropriate. The Association was informed that under special circumstances the community service grant could be applied for after the event occurred.

The Regional Gymnastics Championships were held in Newman on June 4th and June 5th with a total of 90 gymnasts competing. After the championships were held , a clinic was also held also with visiting specialist coaches from Perth.

Other sources of funding were obtained from BHP Newman, Ministry of Sport and Recreation Pilbara and North West Academy of Sport.

To host the championships expenses included venue hire, presenters fees, Accommodation, meals, refreshments, administration airfares, trophies and transport, totalling $4780.95. The total shortfall of the championships is around $1500.

Holding these championships in Newman gives many Newman gymnasts the opportunity to compete in regional championships without having to incur the costs of travelling. It also brings competitors and their families from other towns into Newman which is a boost for the economy.

RECOMMENDATION

That $400 be granted to The North West Regional Gymnastics Association for the purpose of contributing to the shortfall incurred in conducting the championships in Newman.

Moved: Cr. B. Despotovski Seconded: Cr. A. Carter

That $400 be granted to The North West Regional Gymnastics Association for the purpose of contributing to the shortfall incurred in conducting the championships in Newman.
Motion Lost
Record of Vote: 3 - 5
Reason for Non-Acceptance of Officers Recommendation

Council felt the funds would not benefit the Newman Gymnastics Association Inc.

To be actioned by Danielle Cooper, Community Services Officer


3. Sheree Clarke

Amount Requested: $320

Category: 5. Travel to Regional Events and Elite State or National Competitions

Project Description:

Sheree has been selected to compete in the State Gymnastics Championships to be held in Perth in August 2000.

The contribution from Council would help cover costs of airfares, accommodation and meals in Perth to attend the championships.

Sheree has been active in seeking funding from other sources and has donations from the office of Tom Helm, HD Welding and has also fund raised $100. This so far has left a shortfall of $320.

In light of an application received from the Newman Gymnastics Club for the same event, it is recommended that Council do not approve an amount of $320 if The Newman Gymnastics Club is to receive funding for the same event.

RECOMMENDATION

That $320 not be granted to Sheree Clark for the purposes of attending the State Gymnastics Championships in Perth in August 2000.

Moved: Cr. S. Gill Seconded: Cr. A. Carter

That $320 not be granted to Sheree Clark for the purposes of attending the State Gymnastics Championships in Perth in August 2000.
Carried
Record of Vote: 8 - 0
Note

The application did not meet application criteria.

To be actioned by Danielle Cooper, Community Services Officer


4. Newman Mens Darts Association

Amount Requested: $750

Category: 5. Travel to a Regional Events & Elite State or National Competition

Project Description:

The Newman Mens Darts Association are seeking funding for 14 players to compete in the Pilbara Dart Championships which will be held in Tom Price over six days. The Newman Mens Darts have fund raised within the Club only for this, as they feel there are already many other clubs and associations fundraising around the town. They have also obtained sponsorship from The Newman Club to the value of $150.

The Newman Mens Darts Association is contributing $3000 towards the cost of the event leaving a shortfall of $1830.

RECOMMENDATION

That $400 be granted to The Newman Mens Darts Association for the purpose of attending the Pilbara Dart Championships.

Moved: Cr. B. Despotovski Seconded: Cr. K. Knuckey

That $400 be granted to The Newman Mens Darts Association for the purpose of attending the Pilbara Dart Championships.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer

5. Ophthlamia Wildlife Sanctuary Inc.

Amount Requested: $939

Category: 4. Facility Development
Project Description:

The Ophthalmia Wildlife Sanctuary is a new development in Newman and they would like to build a fence around their compound . The purpose of the fence is to fence in injured wildlife, to protect them, while they recover.

Funding sources for the fencing include BHP, BP and their own fundraising efforts. There is a shortfall of $939.

RECOMMENDATION

That $400 be granted to The Ophthalmia Wildlife Sanctuary for the purpose of building a fence.

Moved: Cr. A. Carter Seconded: Cr. S. Gill

That $400 be granted to The Ophthalmia Wildlife Sanctuary for the purpose of building a fence.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer


Cr. B. Despotovski declared an interest in the next item because his child is a member of the group and he is the Chairperson. Cr. B. Despotovski left Council Chambers at 11.17am.

6. 1st Newman Scout Group

Amount Requested: $750

Category: 7. Junior Development

Project Description:

The 1st Newman Scout Group are requesting funding to attend the Jamboree in Sydney 2001. They would like to have 2 scouts and 1 leader attend. The scout group has been active in fundraising for the event by doing a litter run, can sales, raffles etc.

They have received funding from BHP and other sponsors and have shortfall of $825.

Council policy states that the maximum amount for category 7 is $500.

RECOMMENDATION

That $300 be granted to The 1st Newman Scout Group for the purpose of attending a Jamboree in Sydney in 2001.

Moved: Cr. A. Grace Seconded: Cr. K. Knuckey

That $300 be granted to The 1st Newman Scout Group for the purpose of attending a Jamboree in Sydney in 2001.
Carried
Record of Vote: 7 - 0

To be actioned by Danielle Cooper, Community Services Officer

Cr. B. Despotovski returned to the chambers at 11.18am.


7. Newman Amateur Theatrical Society

Amount Requested: $750

Category: 5. Travel to regional events and Elite State or National Competitions.

Project Description:

The Newman Amateur Theatrical Society would like to apply for a community service grant for the purpose of attending the North West Drama Festival in Dampier. Six people would like to attend and the festival provides an avenue for learning new skills, techniques and approaches to theatre.

The Newman Amateur Theatrical Society provide an important recreational pursuit for the community of Newman. It also provides many performances throughout the year for other members of the community.

The Newman Amateur Theatrical Society will contribute to the cost of attending the Festival and they are also actively fundraising for the event. There is a shortfall of $750.

RECOMMENDATION

That $400 be granted to the Newman Amateur Theatrical Society for the purpose of attending the North West Drama Festival in Dampier.

Moved: Cr. B. Despotovski Seconded: Cr. A. Carter

That $400 be granted to the Newman Amateur Theatrical Society for the purpose of attending the North West Drama Festival in Dampier
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer


8. Newman Gymnastics Club Inc.

Amount Requested: $750

Category: 5. Travel to regional events and Elite State or National Competitions.

Project Description:

The Newman Gymnastics Club are applying for funding to attend the State Championships in Perth on the 19th and 20th August 2000. Fourteen gymnasts, two coaches and 1 judge will be attending with four parents. The State championships provide a good opportunity for the gymnasts to compete at a higher level and also be exposed to more competition. The club is fundraising $4000 and contributing an extra $1000 for the cost of the coaches. There is a shortfall of $2200 which needs to be covered by the participating gymnasts. The $750 grant would reduce this cost.

RECOMMENDATION

That $400 be granted to the Newman Gymnastics Association for the purpose of attending the State Championships in Perth.

Moved: Cr. A. Grace Seconded: Cr. S. Gill

That $400 be granted to the Newman Gymnastics Association for the purpose of attending the State Championships in Perth.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer

9. Newman Soccer Association Inc.

Amount Requested: $700

Category: 5. Travel to Regional Events and Elite State or National Competitions

Project Description:

The Newman Soccer Association would like to send a team of 16 players and 1 referee to the Mens Pilbara Soccer Championships being held in Wickham in mid July.

The Newman Soccer Association will be representing Newman at these Championships in 2000 and are hoping to hold this event in Newman in 2001.

The Association are conducting raffles weekly as a fundraising effort and it would be recommended that Council contribute $300.

RECOMMENDATION

That an amount of $300 be granted to The Newman Soccer Association inc. for the purposes of attending the Mens Pilbara Soccer Championships.

Moved: Cr. S. Gill Seconded: Cr. A. Carter

That an amount of $300 be granted to The Newman Soccer Association inc. for the purposes of attending the Mens Pilbara Soccer Championships.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer


10. Newman Tae Kwondo Club

Amount Requested: $750

Category: 1. Equipment

Project Description:

The Newman Tae Kwondo Club would like to apply for funding for equipment to prepare for the State Championships in August 2000. There are 35 students training, vying for a position on the team. There are 25 positions available. The equipment required for training includes head protectors, chest protectors, groin protectors and arm and shin guards.

The equipment will be used for training for full contact fighting and it will be used for the State Championships, Club Championships and Club training days.

The equipment will cost $1518 and the club will contribute $768 leaving a shortfall of $750.

The Tae Kwondo Club provide a good recreational pursuit for both adults and the youth and it has a good number of members in the club.

Council policy states that the donation purposes does not cover personal equipment. However, in this instance the equipment will be used by the whole club not belong to an individual.

RECOMMENDATION

That $400 be granted to the Newman Tae Kwon do Club for the purpose of purchasing equipment for the club.

Moved: Cr. S. Gill Seconded: Cr. K. Danks

That $400 be granted to the Newman Tae Kwon do Club for the purpose of purchasing equipment for the club.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer


11. Newman Tae Kwondo Club

Amount Requested: $750

Category: 5. Travel to Regional Events and Elite State or National Competitions

Project Description:

The Newman Tae Kwondo Club would like to attend the State Titles in Perth on the 13th August 2000. The total cost of attending the event is $10,000 and money raised totals $9250. The shortfall being $750. The money raised is made up of participants fees, other sponsors, contribution from the club and fundraising.

RECOMMENDATION

That $500 be granted to The Newman Tae Kwondo Club for the purpose of attending the State Championships in Perth.

Moved: Cr. S. Gill Seconded: Cr. A. Grace

That $500 be granted to The Newman Tae Kwondo Club for the purpose of attending the State Championships in Perth.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer


12. Newman Police Social Club

Amount Requested: $750

Category: 3. Hosting Competitions and Community Events

Project Description:

The Newman Police Social Club are hosting the Newman Police Community Ball on Saturday 29th July. This is a black tie event for the community and it aims to enhance community and Police public relations as well as provide a social event for the community.

Council policy states that community groups are to be incorporated to be eligible for a council donation. The Newman Police social Club is not an incorporated body.

The event has a shortfall of $1062, however these costs should have been covered by the ticket cost. The ticket costs currently are $65.

RECOMMENDATION

That $750 not be granted to the Newman Police Social Club as it is not an incorporated body.


Moved: Cr. A. Carter Seconded: Cr. S. Gill

That $750 not be granted to the Newman Police Social Club as it is not an incorporated body.
Carried
Record of Vote: 8 - 0

To be actioned by Danielle Cooper, Community Services Officer

Cr. R. Richardson declared an interest in the next item as the claimant is her son. Cr. R. Richardson left the chambers at 11.21am.


13. Rhonda Richardson

Amount Requested: $500

Category: 5. Travel to Regional Events and Elite State or National Competitions

Project Description:

Rhonda Richardson is applying for a grant on behalf of her son Luke. Luke has been chosen to represent WA for Elite training at the Australian Institute of Sport in Canberra and also as a team member to compete in the National Volleyball Competition in Adelaide.

Luke attends a boarding school in Perth and because of school regulations is not permitted to fund raise for this event. Luke resides in Newman during the school holiday period during this time and will give guidance and coaching to the local volleyball teams.

The entire trip totalling a cost of $2257.40 is being funded by his parents. The cost of the training camp is $500 and they are requesting that the community service grant cover this cost.

RECOMMENDATION

That $250 be granted to Luke Richardson for the purpose of attending a volleyball training camp in Canberra.

Moved: Cr. A. Carter Seconded: Cr. A. Grace

That $250 not be granted to Luke Richardson for the purpose of attending a volleyball training camp in Canberra.
Carried
Record of Vote: 7 - 0
Reason for Non-Acceptance of Officers Recommendation

Application does not meet criteria - not incorporated

To be actioned by Danielle Cooper, Community Services Officer

Cr. R. Richardson returned to chambers at 11.30am.

STATUTORY IMPLICATIONS/REQUIREMENTS

Nil

POLICY IMPLICATIONS/REQUIREMENTS

Council has a policy entitled Community Assistance and Grants wherein Council recognises its role of providing assistance, in cash and kind, to the community.

The policy also states that all assistance is intended to encourage the concepts of community development and self sufficiency, rather than reliance, and donations are intended to be used to positively contribute to the well being of individuals and groups within the community.

Community Service Grants are considered in March, June and November of each year via a formal application process and are assessed according to established criteria.

All successful applicants must acknowledge the Shire or East Pilbara through advertising material, presentations or other promotional methods.

FINANCIAL IMPLICATIONS/REQUIREMENTS

An amount of $20,000 was budgeted for community donations for the 1999/2000 financial year. The total amount of donations to date is $15,133.81 leaving $4866.19 available for this round of funding. See attached spread sheet for detailed information.

Due to the increased number of applications, a lesser amount than was requested, was recommended, so the grants were able to be distributed more evenly.

Councillors left Chambers at 11.30am for morning tea.

Councillors returned to Chambers at 11.40am.







ITEM NUMBER:10.1.106SUBJECT:Newman Tip FeesFILE REFERENCE:ENV 4.2LOCATION/ADDRESS:Windell Tip Site, NewmanAUTHOR NAME AND POSITION:Felix Neuweiler, Manager Health & Regulatory ServicesDISCLOSURE OF INTEREST:Nil disclosure of interest

REPORT PURPOSE

Review of annual tip charges.

BACKGROUND

At the May 2000 meeting Council resolved:

This item be deferred until the July meeting and a financial report on the status of the Newman tip be supplied at the time.

COMMENTS/OPTIONS/DISCUSSIONS

Council is presently heavily subsidising running costs of the Newman refuse site. Tip fees are intended to cover some of the costs, by effecting a "user pays" system for commercial users. When evaluating fee increases, it needs to be considered to what extent Council is prepared to subsidise the Newman refuse site.

Tip Fee Comparison with other Pilbara ShiresType of WasteRoebourne $ Value (to be reviewed)Port Hedland $ ValueGreen Waste1.00/m320.00/m3Liquid Waste20.00 per 1000 litres60.00 per 1000 litresCommercial/Industrial1.00/m320.00/m3Tyres:
Car
Light Truck
Truck
Haulpack$ per tyre
1.00
5.00
10.00
--$ per tyre
3.50
5.00
10.00
220.00Vehicle Bodies:
Car
Truck
25.00 each
50.00 each
100.00 each
32.00 per tonneHazardous Waste:
Asbestos
Medical
Contaminated Soil
20.00/m3
6.00 per 240 litre bin
20.00/m3
20.00/m3
20.00/m3
20.00/m3200 litre drums3.00 each6.00 each
It should be noted that the Shire of Roebourne is also in the process of reviewing its fees, having recently installed weigh bridges at their refuse sites.

STATUTORY IMPLICATIONS/REQUIREMENTS

Under section 344C of the Health Act 1911 fees and charges may be fixed by resolution and advertised as set out by this section.

Section 50 of the Environmental Protection Act 1986 deals with illegal dumping of waste.

POLICY IMPLICATIONS/REQUIREMENTS

Not applicable

FINANCIAL IMPLICATIONS/REQUIREMENTS

Following are Newman tip costs incurred up to the 22 June 2000:

Account # 101010 REFUSE SITE MAINTENANCE - Budget: $26,000

04/08/99 4 100617 LICENCE - NEWMAN TIP 2000.00
04/08/99 4 100899 SIGN - TIP - NO SCAVENGING 432.80
03/09/99 4 101517 RUBBISH TIP EARTHWORKS 11425.00
06/10/99 1 517 PAYROLL 17.20 447.82
06/10/99 1 517 PAYROLL 2.80 50.86
06/10/99 2 2823 GARDEN TRUCK 2.00 22.00
06/10/99 2 2825 MERRILL TRUCK 9.00 432.00
01/11/99 4 13501 20 BOOKS REFUSE DISPOSAL 500.00
18/05/00 4 100617 WINDELL REFUSE SITE TIP 00/01 500.00

Account Totals 31.00 15810.48

Account # 101025 NEWMAN TIP SIT CONTRACT FEE - Budget $179,000

02/08/99 4 101642 REFUSE SITE RUNNING COSTS 7/99 14693.41
30/08/99 4 101642 REFUSE SITE RUNNING 8/99 14693.41
30/09/99 4 101642 TIP RUNNING - SEPT 99 14693.41
27/10/99 4 101642 REFUSE SITE RUNNING - OCT 99 14693.41
30/11/99 4 101642 NOV 99 REFUSE SITE RUNNING 14693.41
12/01/00 4 101642 REFUSE SITE RUNNING DEC 99 14693.41
04/02/00 4 101642 REFUSE SITE RUNNING JAN 00 14693.41
01/03/00 4 101642 REFUSE SITE RUNNING - FEB 00 14693.41
04/04/00 4 101642 REFUSE SITE RUNNING MARCH 00 14693.41
01/05/00 4 101642 APRIL 00 REFUSE SITE RUNNING 14693.41
31/05/00 4 101642 REFUSE SITE RUNNING - MAY 00 14693.41

Account Totals 0.00 161,627.51

22 June 2000

Account # 102037 TIP SITE DISPOSAL FEES

99/00 Financial Year TOTAL PAGES: 28 Last Year B/Forward:
Transaction Totals 0.00 24740.56
Account Totals 0.00 24740.56

Total Expenditure (22 June 2000): $177'437.99
Total Income (22 June 2000): $ 24'740.56

RECOMMENDATIONS

That: -

1. Following fees and charges relating to the disposal of refuse at the Newman landfill be fixed under section 344C of the Health Act 1911 (as amended); and

2. That fees and charges, published in the Government Gazette and the North West Telegraph, come in to effect a minimum of 14 days after the publication.
COMMERCIAL TIP DISPOSAL FEES - NEWMANDESCRIPTIONPROPOSED
CHARGESCOMMENTSGeneral Waste, putrescibles, foodstuffs, cans, paper, cardboard, animal carcasses and non-recyclable steel products.$8.00per cubic metre; $8.00 minimum charge.Clean bricks and clean soil suitable for re-use.$5.00per cubic metre; $5.00 minimum charge.Green waste (sorted).$8.00per cubic metre; $8.00 minimum charge.Vehicle bodies - Car $75.00eachVehicle bodies - Light Truck $150.00eachVehicle bodies - Large Truck $200.00eachSteel products (recyclable)$5.00per cubic metreAir conditioners, fridges, $10.00per item.Tyres - Car$3.00each.Tyres - Light truck$5.00eachTyres - Truck$10.00eachTyres - Haulpack or similar$200.00eachBuilding Waste, concrete, rubble, non-recyclable building materials.$10.00per cubic metre.Hazardous waste - Asbestos$25.00per m3Hazardous waste - Medical$25.00per m3Hazardous waste - Other (notification required before waste accepted).Price on application.Liquid waste.$40.00per truckExtra large, bulk and unclassified waste.Price on application.

Domestic Tip Disposal Fees - NewmanVehicle bodies - Light Truck $150.00eachVehicle bodies - Large Truck $200.00eachAir conditioners & fridges $10.00per item.Tyres - Light truck$5.00eachTyres - Truck$10.00eachTyres - Haulpack or similar$200.00each
Note : Oils not accepted, toxic liquids only accepted upon approval

of Manager Health and Regulatory Services.

VOTING REQUIREMENTS

Special Majority

Moved: Cr. A. Carter Seconded: Cr. K. Danks

That: -

1. Following fees and charges relating to the disposal of refuse at the Newman landfill be fixed under section 344C of the Health Act 1911 (as amended); and

2. That fees and charges, published in the Government Gazette and the North West Telegraph, come in to effect a minimum of 14 days after the publication.
COMMERCIAL TIP DISPOSAL FEES - NEWMANDESCRIPTIONPROPOSED
CHARGESCOMMENTSGeneral Waste, putrescibles, foodstuffs, cans, paper, cardboard, animal carcasses and non-recyclable steel products.$8.00per cubic metre; $8.00 minimum charge.Clean bricks and clean soil suitable for re-use.$5.00per cubic metre; $5.00 minimum charge.Green waste (sorted).$8.00per cubic metre; $8.00 minimum charge.Vehicle bodies - Car $75.00eachVehicle bodies - Light Truck $150.00eachVehicle bodies - Large Truck $200.00eachSteel products (recyclable)$5.00per cubic metreAir conditioners, fridges, $10.00per item.Tyres - Car$3.00each.Tyres - Light truck$5.00eachTyres - Truck$10.00eachTyres - Haulpack or similar$200.00eachBuilding Waste, concrete, rubble, non-recyclable building materials.$10.00per cubic metre.Hazardous waste - Asbestos$25.00per m3Hazardous waste - Medical$25.00per m3Hazardous waste - Other (notification required before waste accepted).To be determined.Liquid waste.$40.00per truckExtra large, bulk and unclassified waste.$8.00per m3

Domestic Tip Disposal Fees - NewmanVehicle bodies - Light Truck $150.00eachVehicle bodies - Large Truck $200.00eachAir conditioners & fridges $10.00per item.Tyres - Light truck$5.00eachTyres - Truck$10.00eachTyres - Haulpack or similar$200.00each
Note : Oils not accepted, toxic liquids only accepted upon approval

of Manager Health and Regulatory Services
Carried
By Special Majority
Record of Vote: 8 - 0

To be actioned by Felix Neuweiler, Manager Health & Regulatory Services


ITEM NUMBER:10.1.107SUBJECT:Home Occupation ApplicationFILE REFERENCE:PLN 2.3LOCATION/ADDRESS:Lot 798, 23 Forrest Avenue, NewmanNAME OF APPLICANT:Mr Travers FinchettAUTHOR NAME AND POSITION:Felix Neuweiler
Manager Health and Regulatory ServicesDISCLOSURE OF INTEREST:Nil disclosure of interest

REPORT PURPOSE

To seek Council approval to operate a home office as home occupation from 23 Forrest Avenue, Newman.

BACKGROUND

Finchett Trading Pty Ldt commenced in July 1999 to build premises in the L.I.A. of Newman, but construction work has not been finalised to date. Council received a letter of complaint from a member of the public querying why Finchett Trading was operating from residential premises on Forrest Avenue, Newman.

When contacted by Shire Officers, Mr Finchett initiated a home occupation application in October 1999, but failed to finalise it. At the February 2000 meeting Council resolved:

To endorse Prosecution of Mr Travers Finchett, if his home occupation application is not finalised by the 18 February 2000.

Mr Finchett was informed of this resolution, but still failed to complete the application at the set date. With the aid of Shire's solicitors a prosecution was subsequently instigated. Upon receiving the summons, Mr Finchett put a proposal to Shire Officers that may prevent the prosecution from being materialised. Mr Finchett will finalise the application and present it to Council for assessment. Legal costs incurred by Council are to be carried by Mr Finchett. The Magistrate was approached at the mention date with the proposal and the hearing was deferred to the month of August.

COMMENTS/OPTIONS/DISCUSSIONS

Mr Finchett proposes to conduct his home occupation as a "home office". He describes the proposed activity as "trading".

Neighbours had no objection to the proposed home occupation, with the exemption of BHP Iron Ore. The company owns three neighbouring dwellings. It appears that the company has some reservations concerning the size of the business. They commented:

"Not object on the provision: No longer than 3-4 month as agreed by Mr Finchett."

If Finchett Trading Pty Ltd only operate an office from the residential premises on Forrest Avenue, and conduct their building activities from their yard in the L.I.A., they will be able to comply with Council requirements and neighbouring amenities will not be negatively affected.

STATUTORY IMPLICATIONS/REQUIREMENTS

Section 10. (4)(a) of the Town Planning and Development Act 1928 prescribes: "A person who contravenes or fails to comply with the provisions of a town planning scheme is guilty of an offence. Penalty: $50,000, daily penalty: $5,000."

The Shire of East Pilbara's Town Planning Scheme provides interpretations and limitations to Home Occupations including employment of persons, hours of operation, area occupied, parking, traffic movements, utility adequacy and storage control.

POLICY IMPLICATIONS/REQUIREMENTS

Council has a comprehensive policy on Home Occupations outlining issues to be considered when approving or not approving Home Occupations. These include parking, safety, interference with residents, standards of living, appearance, services and scale of operation.

FINANCIAL IMPLICATIONS/REQUIREMENTS

Legal costs incurred by the Shire will have to be carried by the applicant, as well as the $100 licence fee for the current year.

RECOMMENDATIONS

That Finchett Trading Pty Ltd be granted approval to operate an office as home occupation from the residence at Lot 798, 23 Forrest Avenue, Newman, provided:-

Only activities relating to office work are conducted from the residential premises. All other activities are to be conducted from the yard in the industrial area of Newman.

VOTING REQUIREMENTS

Simple Majority

Moved: Cr. B. Despotovski Seconded: Cr. R. Richardson

That Finchett Trading Pty Ltd be granted approval to operate an office as home occupation from the residence at Lot 798, 23 Forrest Avenue, Newman, provided:-

Only activities relating to office work are conducted from the residential premises. All other activities are to be conducted from the yard in the industrial area of Newman.
Carried
Record of Vote: 8 - 0

To be actioned by Felix Neuweiler, Manager Health & Regulatory Services
ITEM NUMBER:10.1.108SUBJECT:Home Occupation ApplicationFILE REFERENCE:PLN 2.3LOCATION/ADDRESS:Lot 426, 10 Nicholls Place, NewmanNAME OF APPLICANT:Mrs Darlene CoplingAUTHOR NAME AND POSITION:Felix Neuweiler
Manager Health and Regulatory ServicesDISCLOSURE OF INTEREST:Nil disclosure of interest

REPORT PURPOSE

To seek Council endorsement to act as agent for a telecommunication business selling video telephones as a home occupation from Newman Lot 426.

BACKGROUND

The proponent is planning to act as agent for a company selling video telephones. The proposed activity is described as: "Sale and storage of video telephone telecommunication products".

COMMENTS/OPTIONS/DISCUSSIONS

Neighbours had no objection to the proposed home occupation. BHP Iron Ore stated: "We don't object providing local shops are not affected.".

STATUTORY IMPLICATIONS/REQUIREMENTS

The Shire of East Pilbara's Town Planning Scheme provides interpretations and limitations to Home Occupations including employment of persons, hours of operation, area occupied, parking, traffic movements, utility adequacy and storage control.


POLICY IMPLICATIONS/REQUIREMENTS

Council has a comprehensive policy on Home Occupations outlining issues to be considered when approving or not approving Home Occupations. These include parking, safety, interference with residents, standards of living, appearance, services and scale of operation.


FINANCIAL IMPLICATIONS/REQUIREMENTS

$150 application fee and $100 licence fee.

RECOMMENDATIONS

That Mrs Darlene Copling be granted approval to act as agent for a telecommunication business selling video telephones from her residence at Lot 426, 10 Nicholls Place, Newman, provided:-

1. Potential customers are visited in their homes.
2. No retailing to members of the public is conducted from the residential premises.

VOTING REQUIREMENTS

Simple majority

Moved: Cr. S. Gill Seconded: Cr. K. Knuckey

That Mrs Darlene Copling be granted approval to act as agent for a telecommunication business selling video telephones from her residence at Lot 426, 10 Nicholls Place, Newman, provided:-

1. Potential customers are visited in their homes.
2. No retailing to members of the public is conducted from the residential premises.

Carried
Record of Vote: 8 - 0

To be actioned by Felix Neuweiler, Manager Health & Regulatory Services
ITEM NUMBER:10.1.109SUBJECT:Local LawsFILE REFERENCE:LEG 2-1LOCATION/ADDRESS:NAME OF APPLICANT:AUTHOR NAME AND POSITION:Felix Neuweiler
Manager Health and Regulatory ServicesDISCLOSURE OF INTEREST:Nil disclosure of interest

REPORT PURPOSE

To seek Council endorsement to give public notice of the intention to adopt the following Local Laws:
Y Shire of East Pilbara Local Law Relating to the Marble Bar, Nullagine and Newman Cemeteries
Y Shire of East Pilbara Local Law Relating to Fencing
Y Shire of East Pilbara Parking and Parking Facilities Local Law

BACKGROUND

National Competition Policy (NCP) payments from the Commonwealth to the State are contingent upon the State satisfactorily progressing its NCP obligations. The State Government's NCP payments to local government similarly depend upon local governments making satisfactory headway with their obligations. All reviews and amendments must be finalised by the end of 2000.

COMMENTS/OPTIONS/DISCUSSIONS

Council engaged the services of a Consultant to draft these local laws and check them for NCP compliance. The above proposed Local Laws are put to Council for endorsement in order to comply with the NCP requirements set by the Commonwealth.

STATUTORY IMPLICATIONS/REQUIREMENTS

Under the National Competition Policy local governments have an obligation to review and, if necessary, reform their local laws by the end of 2000 to remove any restrictions on competition that cannot be justified on public benefit grounds.

Procedure of making a local laws are outlined under Section 3.14 of the Local Government Act 1997. The procedure entails Council endorsement, initial advertisement of proposal to make the local law, consideration of comments by members of the public 6 weeks after statewide public notice, gazettal and statewide public notice.

Section 3.12(2) of the Local Government Act 1995 prescribes that:

"A summary of purpose and effect of proposed local law is to be read aloud at a council meeting by the person presiding".

Shire of East Pilbara Local Law Relating to the Marble Bar, Nullagine and Newman Cemeteries:

Purpose: To provide for the orderly management of Public Cemeteries within East Pilbara Shire in accordance with established plans and to create offences for inappropriate behaviour within the cemetery grounds.

Effect: All persons engaged in the administration of or burying deceased in the Marble Bar, Nullagine and Newman Cemeteries, or otherwise providing services to or making use of the cemeteries, are to comply with the provisions of this Local Law.

Shire of East Pilbara Local Law Relating to Fencing:

Purpose: To enable the local government to order the erection of fencing in specified circumstances, specify appropriate standards of fencing for purposes of the Dividing Fences Act 1961, regulate the standard of fencing throughout the district, and prohibit the use of some fencing materials.

Effect: The Local Laws enlarge the compliance requirements of the Local Government (Miscellaneous Provisions) Act 1960 in the erection and maintenance of fencing.

Shire of East Pilbara Parking and Parking Facilities Local Law

Purpose: To constitute a parking region, enable the local government to regulate the parking of vehicles within the parking region, and provide for the management and operation of parking facilities occupied by the local government.

Effect: A person parking a vehicle within the parking region is to comply with the provisions of this Local Law.

POLICY IMPLICATIONS/REQUIREMENTS

Not applicable.

FINANCIAL IMPLICATIONS/REQUIREMENTS

Provided for within the budget..

RECOMMENDATIONS

That Council give public notice under section 3.12 of the Local Government Act 1995 of the intention to adopt the following Local Laws by reference:

Shire of East Pilbara Cemeteries Local Law
Shire of East Pilbara Local Law Relating to Fencing
Shire of East Pilbara Parking and Parking Facilities Local Law


VOTING REQUIREMENTS

Special majority

Moved: Cr. S. Gill Seconded: Cr. A. Carter

That Council give public notice under section 3.12 of the Local Government Act 1995 of the intention to adopt the following Local Laws by reference:

Shire of East Pilbara Cemeteries Local Law
Shire of East Pilbara Local Law Relating to Fencing
Shire of East Pilbara Parking and Parking Facilities Local Law
Carried
By Special Majority
Record of Vote: 8 - 0

To be actioned by Felix Neuweiler, Manager Health & Regulatory Services
ITEM NUMBER:10.1.110SUBJECT:Subdivision / Amalgamation ApplicationFILE REFERENCE:PLN 2.4LOCATION/ADDRESS:Lot 1321, Gunn Place, NewmanNAME OF APPLICANT:Newman YMCA Youth Service Inc.AUTHOR NAME AND POSITION:Felix Neuweiler
Manager Health and Regulatory ServicesDISCLOSURE OF INTEREST:Nil disclosure of interest

REPORT PURPOSE

To seek Council endorsement to subdivide Lot 1321 in to two lots, the northern portion having an area of 8073 m3, the southern portion an area of 2007 m3.

BACKGROUND

Sara Kane, previous YMCA Centre Manager, submitted last year the following application to Council:

"The Newman YMCA Youth Service requests a portion of Lot 1321 Gunn Place to be rezoned as 'Residential B'.

Currently the entire block is zoned as 'Private Clubs & Institutions'; however, the block will be soon divided into two sections. A site plan highlighting the areas to be subdivided/rezoned and a Certificate of Title is enclosed. The application for subdivision will be lodged shortly (with WA Planning Commission)."

The prospective buyer, the Ministry of Housing, is currently processing subdivision and rezoning applications. In regards to the rezoning of the southern portion of the land, Council resolved at the April 2000 meeting:

That initiation of Rezoning of the southern section of Lot 1321, Gunn Place, Newman be granted, subject to receiving subdivision approval from relevant authorities and both parcels having own access after subdivision.

However, the applicant will not be able to process the above rezoning application further until the subdivision of the land is completed and the Ministry of Housing has taken ownership of the southern section.

COMMENTS/OPTIONS/DISCUSSIONS

The Ministry of Housing is purchasing the southern section of Newman Lot 1321 to establish a facility that will support and improve social services to the residents of Newman.

STATUTORY IMPLICATIONS/REQUIREMENTS

Section 20 (1)(a) of the Town Planning and Development Act 1928 prescribes:

"Subject to section 68 of the Environmental Protection Act 1986, to this section and to section 20B, a person shall not, without the approval of the Commission ... subdivide any lot ..., and the Commission may give its approval under this paragraph subject to conditions which shall be carried out before the approval becomes effective."

POLICY IMPLICATIONS/REQUIREMENTS

Not applicable.

FINANCIAL IMPLICATIONS/REQUIREMENTS

Not applicable.

RECOMMENDATIONS

That Council approve the application to subdivide Newman Lot 1321, Gunn Place.

VOTING REQUIREMENTS

Simple majority

Moved: Cr. S. Gill Seconded: Cr. A. Carter

That subject to no cost to Council, Council approve the application to subdivide Newman Lot 1321, Gunn Place.
Carried
Record of Vote: 8 - 0

To be actioned by Felix Neuweiler, Manager Health & Regulatory Services
ITEM NUMBER:10.1.111SUBJECT:Local LawsFILE REFERENCE:LEG 2AUTHOR NAME AND POSITION:Felix Neuweiler
Manager Health and Regulatory ServicesDISCLOSURE OF INTEREST:Nil disclosure of interest

REPORT PURPOSE

To seek Council endorsement to make the Shire of East Pilbara Dogs Local Law, the Shire of East Pilbara Thoroughfares Local Law and the Shire of East Pilbara Property Local Law, and advertise these laws in the Gazette.

BACKGROUND

Council resolved at the March 2000 meeting:

That the following Local Laws are adopted by the Shire of East Pilbara by reference to provide for up dated local laws:

Shire of East Pilbara Dogs Local Law
Shire of East Pilbara Thoroughfares Local Law
Shire of East Pilbara Property Local Law

Statewide public notice was given in accordance with the Local Government Act 1995. The submission date closed at 16 June 2000 without any comments being received by the Shire administration.

COMMENTS/OPTIONS/DISCUSSIONS

Since no public submissions have been received, Council can now make the above laws and publish them in the Gazette and in a newspaper circulating throughout the State.

STATUTORY IMPLICATIONS/REQUIREMENTS

Section 3.12 of the Local Government Act 1995.

POLICY IMPLICATIONS/REQUIREMENTS

Not applicable.

FINANCIAL IMPLICATIONS/REQUIREMENTS

Cost of newspaper advertisement and gazettal included in budget.

RECOMMENDATIONS

That Council make the Shire of East Pilbara Dogs Local Law, the Shire of East Pilbara Thoroughfares Local Law and the Shire of East Pilbara Property Local Law and publish these local laws in accordance with the Local Government Act 1995.

VOTING REQUIREMENTS

Special majority

Moved: Cr. S. Gill Seconded: Cr. A. Grace

That Council make the Shire of East Pilbara Dogs Local Law, the Shire of East Pilbara Thoroughfares Local Law and the Shire of East Pilbara Property Local Law and publish these local laws in accordance with the Local Government Act 1995.
Carried
Record of Vote: 8 - 0

To be actioned by Felix Neuweiler, Manager Health & Regulatory Services


ITEM NUMBER:10.1.112SUBJECT:Caravan Park ReportsFILE REFERENCE:MB Lot 264, Reserve 27496, Reserve 39135LOCATION/ADDRESS:Lot 264 Contest Street, MARBLE BAR &
Lot 41 - 44, Reserve Number 27496 Gallop Road, NULLAGINE,
Reserve No. 39135 - Cape Keraudren ReserveNAME OF APPLICANT:N/AAUTHOR NAME AND POSITION:Ben Lewis
Manager of Property and Building ControlDISCLOSURE OF INTEREST:Nil.

REPORT PURPOSE

Council to consider the estimated costs to upgrade the Marble Bar and Nullagine Caravan Parks and the Cape Keraudren Reserve to comply with the current Caravan Park and Camping Ground Regulations, and determine what, if any works are to be carried out in the 2000/2001 budget.

BACKGROUND

During a full Council meeting convened on Friday 26 May 2000, Councillor S. Gill seconded by Councillor B Despotovski, moved the recommendation that:

1. A report be tabled at the next meeting, which shall include the estimated costs to upgrade the Marble Bar and Nullagine Caravan Parks and the Cape Keraudren Reserve to comply with the current Caravan Parks and Camping Grounds Regulations.

In accordance with this recommendation, a report on the above facilities, has been completed and is enclosed separately to the Agenda for Council's information.

Council also stated that it wishes to consider the increased rent to the Marble Bar Caravan Park upon the table of the above mentioned report.

COMMENTS/OPTIONS/DISCUSSIONS

As outlined in the report, the most glaring deficiency is the lack of adequate fire fighting equipment.

Other issues include:-
1. The location of the Refuse Disposal Site at the Cape Keraudren Reserve.
2. The effluent disposal systems to the Ablution Block and Managers residence of the Marble Bar Caravan Park, and
3. The effluent disposal system to the ablution block of the Nullagine Caravan Park.
4. Waste pipes from the campers kitchen running directly to the creek at the back of the Nullagine Caravan Park.

The recommendation, agreed to by Council that and independent valuation be made on the Marble Bar Caravan Park as to is commercial value, was unable to be undertaken at this time due to the related documents being sent to an accountant by the Leasee's for tax purposes due to the end of the financial year. Should Council still wish to pursue this avenue, then an independent valuation can be undertaken at a later date.

STATUTORY IMPLICATIONS/REQUIREMENTS

The Caravan Parks and Camping Grounds Regulations 1997 state that all caravan parks under which this legislation covers must comply, (unless an extension has been issued), by 1 July 1998.

Part 4 of the interpretations states :-

(1) The Local Government of the district in which the facility or caravan is situated, may issue a certificate extending the time with respect to which a provision of these regulations referred to in clause 3 does not apply, for such a period of time as is specified in the certificate.

(2) A certificate may not be issued in respect of clause 42 or a provision of Division 10 of
Schedule 7.

(3) A Local Government may issue more than one certificate with respect to the same matter but all exemptions end on 1 July 2001.

Clause 42 and Division 10 of schedule 7 relate to 'Potable water for sites' and 'Fire fighting equipment' respectively.

POLICY IMPLICATIONS/REQUIREMENTS

N/A

FINANCIAL IMPLICATIONS/REQUIREMENTS

Should Council resolve to undertake the upgrading as required, then the cost associated with the upgrading of the facilities would need to be budgeted for the 2000 / 2001 financial year.

RECOMMENDATIONS

That Council:-

1. Endorse the upgrading of the facilities and that the associated cost budgeted in the 2000 / 2001 financial year.

2. Continue with the increased commercial rent to $4160.00pa effective from the 1st July, 2000.

VOTING REQUIREMENTS

Simple majority

Moved: Cr. B. Despotovski Seconded: Cr. K. Danks

That Council:-

1. Endorse the upgrading of the facilities and that the associated cost budgeted for in the 2000 / 2001 financial year.

2. Continue with the increased commercial rent to $4160.00pa effective from the 1st July, 2000.

3. Endorse the recommendation for Cape Keraudren.
Carried
Record of Vote 8 - 0

To be actioned by Ben Lewis, Manager Property & Building Control

Second Motion

Moved: Cr. A. Grace Seconded: Cr. K. Danks

Council staff investigate the possibility of selling both Marble Bar and Nullagine Caravan Parks.
Carried
Record of Vote: 8 - 0

To be actioned by Ben Lewis, Manager Property & Building Control

ITEM NUMBER:10.1.113SUBJECT:Newman Aquatic Centre - Changeroom & Administration UpgradeFILE REFERENCE:Rec 1.1.2LOCATION/ADDRESS:Newman Aquatic Centre, Rodgers Way NewmanNAME OF APPLICANT:NilAUTHOR NAME AND POSITION:Peta Nolan
Manager Recreation and Community DevelopmentDISCLOSURE OF INTEREST:Nil Disclosure

REPORT PURPOSE

For Council to appoint a successful Tender to undertake the refurbishment and extensions of the Changerooms and Administration Building at the Newman Aquatic Centre.

For Council to consider a loan for the additional unbudgeted funds to complete the project.

BACKGROUND

Council at its Meeting held in May 2000 endorsed the decision of the Committee, comprising Councillors Knuckey and Gill, the Chief Executive Officer, Manager Property and Building Control and the Manager Recreation and Community Development, to reject the first round of Tenders received for the refurbishment and extensions to the Newman Aquatic Centre.

At this time the readvertising of this project was also endorsed by Council.

This project has been in the planning process for a period of approximately 5 years and is now a project of high priority for many reasons as will be stated in the report to follow.

COMMENTS/OPTIONS/DISCUSSIONS

Tenders were opened by the Director of Corporate Services and the Manager, Recreation and Community Development on the 7 June 2000.

The tenders revealed the following:-

1. Geraldton Building Company Tender Price: $531,279
2. Majstrovich Building Company Tender Price: $433,700
3. HIH Designs Tender Price: $463,000
4. Murray River North Constructions Tender Price: $457,360

The copies of the tenders will be available for Council perusal at the Meeting.

It is suggested that the project be awarded to Majstrovich Building Company. The Company has a good building history and has tendered a competitive price.

It is noted that the tender cost exceeds the budgeted amount remaining for the project by $144 000. This is the lowest price for the project that has been received from all submissions received.

As this project is deemed to be of high importance and has been in the planning process for some time it is suggested further that this shortfall is sourced by loan funds.

This project is deemed to be of high importance for the following reasons:-

Age of the facility: The facility is some 20 years old and to date there has been no major upgrade undertaken on the building. The general standard of the facility, including aesthetics, is very low and detracts considerably from the amenity.

Community Need: As mentioned previously this project has been in the planning stages for a number of years and there is an expectation of the community that this project will be undertaken. There is constant community feedback expressing concerns with the quality of the amenity provided.

Occupational Safety & Health Act 1984: Under the Occupational Safety and Health Act 1984, Council has an obligation to provide a safe environment to both its employees and the public. It is believed that this facility requires a number of issues to be addressed to ensure its compliance with this Act. Such areas of concern include the current electrical system, lighting within the changerooms, the provision of non slip surfaces in all areas of the facility and the correction of continual plumbing problems.

First Aid facilities: Under the Occupational Safety and Health Act 1984 and the Health Act (Swimming Pools) 1964 the Council must provide a first aid room or space purely dedicated for the purpose of providing first aid. There are also a number of local government building standards to address this issue.

The compliance of the provision of such a first aid facility is a high priority in the upgrade of the amenity.

Equal Opportunity Amendment Act 1988 and Disability Discrimination Act 1992: Under the before mentioned Acts of government it is unlawful for a person to discriminate against another person on the grounds of impairment (disability). Discrimination can be alleged in many areas including the provision of access to facilities.

The Newman Aquatic Centre amenities are currently not accessible to people with disabilities and the upgrade of this facility will ensure compliance in the areas of the provision of accessible toilets and showers. The provision of such facilities was identified in Council's Disability Services Plan, adopted in December 1995.

Over a number of years minor maintenance has been undertaken on the facility pending a major upgrade of the amenity. To continue to use "band aid" measures in the maintenance of this facility will not achieve the initial intention to upgrade the facility to meet Council's obligations as mentioned above and will not provide a long term solution to the deterioration of the building.
In the pricing stages of this project there was considerable compromises to the initial project to decrease the costs to Councils whilst ensuring quality was not compromised.

It is anticipated that the project will commence immediately the tender has been awarded and that the opening of the pool season will be managed accordingly.

A site visit at the Newman Aquatic Centre has been arranged for the 7 July 2000 at 8.45am for all Councillors prior to the commencement of the Council Meeting.

STATUTORY IMPLICATIONS/REQUIREMENTS

1. Local Government Act 1995: requires tenders to be sought when the total contract value exceeds $50,000. The abovementioned tender has been advertised in accordance with the Local Government Act.

18.(5) The Local Government may decline or accept any tender.

19. The Local Government is to give each tenderer notice in writing containing particulars of the successful tenderer or advising that no tender has been accepted.

2. Occupational Safety & Health Act 1984;
(as stated previously)

3. Equal Opportunity Amendment Act 1988;
(as stated previously)

4. Health Act (Swimming Pools) 1964;
(as stated previously)

5. Disability Discrimination Act 1992.
(as stated previously)

POLICY IMPLICATIONS/REQUIREMENTS

N/A

FINANCIAL IMPLICATIONS/REQUIREMENTS

An amount of $302 285 has been allocated in the 1999/2000 for the purposes of the refurbishment and extension of the Newman Aquatic Centre inclusive of an amount of $95,525 maximum (or 1/3 of the total project cost) obtained from the state government through the Community Sport and Recreation Facilities Fund.

An amount of $12 570 has been expended to date on Consultants fees, advertisements and the like for the project therefore an amount of $289 715 will be carried forward to the 2000/2001 Financial Year.

An allocation in forthcoming years will be required for the repayment of the loan facility.

RECOMMENDATIONS

That:-

(i) A loan for the remaining portion of the project cost being $144,000 be sourced through loan funds;

(ii) An allowance be made in the 2000/2001 budget for the purposes of managing the loan funds;

(iii) Majstrovich Building Company be awarded the tender for the Newman Aquatic Centre - Changeroom & Administration Upgrade and that work commence as soon as possible on this project.

VOTING REQUIREMENTS

Simple Majority


Please Note: Peter Kiely, Director Community Services advised Council that the plans as distributed at the meeting have been slightly altered to the plans previously distributed and endorsed at the May, 1999, Meeting.

Moved: Cr. K. Danks Seconded: Cr. B. Despotovski

That:-

(i) A loan over a period of 5 years for the remaining portion of the project cost being $144,000 be sourced through loan funds;

(ii) An allowance be made in the 2000/2001 budget for the purposes of managing the loan funds;

(iii) Majstrovich Building Company be awarded the tender for the Newman Aquatic Centre - Changeroom & Administration Upgrade and that work commence as soon as possible on this project.

(iv) The mural on the wall be retained to the extent possible.
Carried
Record of Vote: 8 - 0

To be actioned by Peta Nolan, Manager Recreation & Community Development

Meeting adjourned for lunch 12.50pm.

Returned from Lunch at 1.23pm. All present excluding Cr. A. Grace and Cr. S. Gill.
ITEM NUMBER:10.1.114SUBJECT:Country Arts Network Contract - Road Train ProductionFILE REFERENCE:Rec 11.9LOCATION/ADDRESS:Newman Recreation CentreNAME OF APPLICANT:Country Arts NetworkAUTHOR NAME AND POSITION:Peta Nolan
Manager Recreation and Community DevelopmentDISCLOSURE OF INTEREST:Nil

REPORT PURPOSE

To gain Council approval for the common seal to be affixed to the Agreement between Country Arts Network and the Shire of East Pilbara for the travelling production of Road Train.

BACKGROUND

Each year Council assists in the staging of performances that travel through Newman. The performance of Road Train has been booked for Tuesday 18 July 2000 at the Newman Recreation Centre.

COMMENTS/OPTIONS/DISCUSSIONS

A standard agreement between Community Arts Network and the Shire has been made, however in this instance Community Arts Network has requested that the Common Seal be affixed to this document.

The agreement is for the payment of $1500 plus royalties of 14% and covers insurance's and the responsibilities of each party.

STATUTORY IMPLICATIONS/REQUIREMENTS

It is apparent that there is no legislative requirement for Council to affix the common seal to a document however it is Council practise that approval of Council is required. Tickets will be sold to the community to recouped the performance costs.

POLICY IMPLICATIONS/REQUIREMENTS

Nil


FINANCIAL IMPLICATIONS/REQUIREMENTS

Council has budgeted an amount of $6,300 for the purpose of such activities in the 1999/2000 budget.

RECOMMENDATIONS

That the Common Seal be affixed to the Agreement for the presentation of the production "Road Train" between Community Arts Network and the Shire of East Pilbara.


VOTING REQUIREMENTS

Simple Majority


Moved: Cr. A. Carter Seconded: Cr. K. Knuckey

That the Common Seal be affixed to the Agreement for the presentation of the production "Road Train" between Community Arts Network and the Shire of East Pilbara.
Carried
Record of Vote: 6 - 0

To be actioned by Peta Nolan, Manager Recreation & Community Development

ITEM NUMBER:10.1.115SUBJECT:Newman National Football League - Winter Season FeesFILE REFERENCE:Newman National Football LeagueLOCATION/ADDRESS:Use of Capricorn OvalNAME OF APPLICANT:Newman National Football LeagueAUTHOR NAME AND POSITION:Peta Nolan
Manager Recreation and Community DevelopmentDISCLOSURE OF INTEREST:Nil

REPORT PURPOSE

To seek Council's endorsement for the outstanding Winter Season Fees of $870.00 to remain and the Newman National Football League be advised that this payment is required.

BACKGROUND

This report was deferred from Councils meeting in May 2000 and is presented here for reconsideration.

In the 1999/2000 Fees and Charges Review for the use of Council Facilities the Oval Usage fees were increased to reflect an income recuperation of 3% of Council's Expenditure for such facilities. The 3% recuperation rate was based on an industry standard. This meant that in some instances there was a dramatic increase in the Fees that were previously charged however it was felt that groups should be required to contribute a fee toward the costs of providing these facilities.

As the Associations had already paid their fees for the winter season an invoice for the balance of the fees as per the new fee structure was forwarded to each organisation with an explanation of the increase in fees.

Following the receipt of this invoice the Newman National Football League forwarded a letter to Council expressing their disappointment with the increase in fees and the administration of these fees. A meeting between the Director of Community Services and the President of the National Football League to discuss this issue was also undertaken.

At this meeting, and subsequently through correspondence from Council acknowledgment has been made that there was no prior notice of the fee increase to Clubs.

Special provision has been offered to the League to pay the outstanding fee in three installments of $290 each payable on 31st May, 2000, 31st July, 2000 and 31st March, 2001, thereby reducing the immediate burden for the Clubs.

The President of the Newman National Football League made a presentation to Council at its meeting on 28 April 2000, requesting Council's consideration of the issue.

COMMENTS/OPTIONS/DISCUSSIONS

As mentioned previously, it has been acknowledged that the League was not given notice of the increase in fees however, every endeavour has been made to assist them with the payment of the fees and in providing justification for Council's decision.

All Clubs have been invoiced equitably and with exception to the Newman National Football League all have paid the invoiced fee. A decision to write off the fee for the NNFL alone would be inequitable.

As mentioned previously, the fees set are based on an industry standard and are not perceived to be excessive on a per player basis.

STATUTORY IMPLICATIONS/REQUIREMENTS

Council has powers to defer, grant discounts, waive or write off debts under Section 6.12 of the Local Government Act 1995.

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

The Newman National Football League have been invoiced an amount of $870 for the 1999 Winter Season Oval Fees. Should Council waive the fee as requested by the Club the income for this facility will decrease by that amount.

RECOMMENDATIONS

That the Newman National Football League be required to pay the outstanding amount of $870 for the 1999 Winter Season Oval Fees, as per the established installments in this report.

VOTING REQUIREMENTS

Simple Majority

Cr. S. Gill returned to chambers at 1.30pm.

Moved: Cr. K. Danks Seconded: Cr. A. Carter

That the Newman National Football League be required to pay the outstanding amount of $870 for the 1999 Winter Season Oval Fees, as per the established installments in this report.
Carried
Record of Vote: 4 - 3

To be actioned by Peta Nolan, Manager Recreation & Community Development
ITEM NUMBER:10.1.116SUBJECT:Newman Aquatic Centre - Pipework and Plantroom UpgradesFILE REFERENCE:Res 1.1.2LOCATION/ADDRESS:Newman Aquatic Centre, Rodgers Way NewmanNAME OF APPLICANT:NilAUTHOR NAME AND POSITION:Peta Nolan
Manager Recreation and Community DevelopmentDISCLOSURE OF INTEREST:Nil Disclosure

REPORT PURPOSE

For consideration to be given to the allocation of $215,000 for the purposes of upgrading the Pipe work and Plantroom at the Newman Aquatic Centre and to undertake maintenance to the 50m and 25m pools as required.

BACKGROUND

Council has recently appointed a Consultant to undertake investigations into the ongoing problems associated with water loss at the Newman Aquatic Centre as well as to provide Council with a forward management and maintenance plan for the facilities.

An interim report has been provided to Council for the purposes of addressing the immediate maintenance and repair issues to be undertaken prior to the commencement of the 2000/2001 summer season.

A full report will be provided to Council in the near future.


COMMENTS/OPTIONS/DISCUSSIONS

A number of investigatory tests have methodically been undertaken in the pool system over the past month under the direction of Council's Consultant. The tests indicate that there is considerable water loss in the pools, particularly in the 25m pool. A pressure test of the pipework that runs down the centre of the 25m pool is yet to be undertaken and this will indicate to Council whether there is a leak in this pipework and the extent of the damage and works required.

The water consumption accounts for the facility over the past two financial years also strongly indicates the major loss of water that the facility is experiencing. The costs are as follows:-

1998/1999 $51 941

1999/2000 $53 236

Following advice from within the industry it is estimated that this is more than double the expenditure required for water under normal operating circumstances. Evaporation has been taken into consideration in this estimation.

The water leaks not only place serious pressure on Council expenditure on water consumption and chemicals but also makes it very difficult for facility staff to control the water quality.

There are also several immediate issues that need to be addressed within the Plant room functions to bring the system to a safe and operable standard.

The Tiling and jointing of both the 50m and the 25m pools need to be addressed as a matter of urgency. There have been several incidents over the past summer where patrons have been cut due to the failing grouting between the tiles and the sharp edges on the pool.

The abovementioned issues are those requiring immediate attention and it has been advised that the estimated $215,000 budgeted amount will be adequate to undertake such works.

In summary, Council has a responsibility under the Occupational Safety & Health Act 1984 and the Health Act (Swimming Pools) 1964 to provide a safe and quality environment for both its employees and the public.

The endorsement of these improvements and a forward management and maintenance plan for this facility will ensure that Council's finances are directed efficiently and effectively in the future. It is anticipated that there will be considerable savings in water consumption and chemical expenditure whilst also ensuring that our obligations with regards to health and safety are being met.

A site visit for all Councillors is being held at the Newman Aquatic Centre on 7 July 2000 at 8.45am to discuss the issues in this report.

STATUTORY IMPLICATIONS/REQUIREMENTS

1. Health Act (Swimming Pools) 1964

2. Occupational Safety & Health Act 1984;


POLICY IMPLICATIONS/REQUIREMENTS

N/A


FINANCIAL IMPLICATIONS/REQUIREMENTS

An amount of $215,000 has been placed for consideration in the 2000/2001 budget for the purposes of an upgrade to the Pipework and Plantroom and swimming pools of the Newman Aquatic Centre.

RECOMMENDATIONS

That

(i) An amount of $215,000 be approved in the 2000/2001 budget for the purposes of an upgrade to the Pipework and Plantroom and swimming pools of the Newman Aquatic Centre.

VOTING REQUIREMENTS

Simple Majority

Moved: Cr. B. Despotovski Seconded: Cr. A. Carter

That

(i) An amount of $215,000 be approved in the 2000/2001 budget for the purposes of an upgrade to the Pipework and Plantroom and swimming pools of the Newman Aquatic Centre.
Carried
Record of Vote: 7 - 0

To be actioned by Peta Nolan, Manager Recreation & Community Development

SECTION 10.1 - COMMUNITY SERVICES SECTION
ITEMS FOR INFORMATION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 7
MANAGER HEALTH AND REGULATORY SERVICES REPORT

10.1.117 Notifiable Diseases

One case of Shigellosis
Two cases of Hepatitis A


10.1.118 Health and Regulatory Inspections

Mosquito Program

Sentinel Chicken Program

Food Premises

Mercure Inn, Newman (twice)
All Seasons Hotel, Newman
Outback Deli, Newman
TnT's Deli & Pizza, Newman
Boulevard Deli & Pizza, Newman
Roadhouse Nullagine
Conglomerate Hotel, Nullagine

Food Recalls

One medication recall and five food recall notifications were received during the period.

Drinking Water

Airport water testing.

MANAGER PROPERTY AND BUILDING CONTROL'S REPORT

10.1.119 Building statistics

For the period dated 1 April to the 30 April , 2000, the following
building applications have been processed:-

Extensions/garages/ pools, etc : 9
New dwellings : 1
Commercial/ Industrial : 2
Demolition licences : 0

During the same period the Manager Property and Building Control completed 32
various building inspections. Areas included Newman, Nullagine and Marble Bar.


MANAGER RECREATION & COMMUNITY DEVELOPMENT REPORT

10.1.120 Sport, Recreation and the Arts

Remote Communities Sports Program

On Thursday 15 June 2000 and Friday 16 June 2000 Dale Kickett from the Fremantle Dockers Football Club visited Marble Bar and Nullagine communities. The visit was an enormous success with Mr Kickett participating in workshops for children, youth and adults. Two children were selected to have dinner with Mr Kickett at the Marble Bar Travel Stop.

This is a Shire run program that offered a valuable experience for children and youth as well as an opportunity to interact with role models within the sporting community.

Thank you to Cheryl Potter for the coordination of this event.

Marble Bar Recreation & Marble Bar Youth Support

The Marble Bar Youth Support Group has commenced its planning for the forthcoming year with the aim of providing productive leisure experiences for the youth in town.

A holiday program will be offered to school aged children over the July school holidays.

Nullagine Recreation

The Manager Recreation and Community Development and the Community Services Officer have made a number of visits to Nullagine to assist in the provision of sport, recreation and community services in Town. A meeting was held with the major service providers within Town to identify some immediate needs for assistance.

The Police Officers and the School currently offer programs out of school hours where time permits, however the group expressed the need for continuity within the service provision.

Although it was perceived that the upgrade of the sports complex would improve the services in town there is a further need for 'pre' school activities, leisure activities for children and youth similar to those offered at Marble Bar. It was requested that a position be developed for a part time person (up to 10 hours per week) to take a recreation and community services role with the aim of offering programs to all groups within the community. It would be essential that the position was undertaken by a person living in town. An amount of $10,000 has been placed in the budget for consideration. This would be funds to start up this project and further funding would be sought from external sources in the future.

It is believed that the provision of such a service to the Nullagine community would provide equity within the Shire. Currently Council has a number of programs offered to the Newman residents and in Marble Bar. The provision of such a position would offer an ongoing link of services to the Shire.

The community has also shown an interest in the upgrade of the Nullagine Oval for community use. This issue will be investigated with the Irrangaji Community.

Work on the Nullagine Courts has commenced and the concreting has been complete. The concrete will cure for one month prior to the court surfacing being completed.

Community Bus

At the Council Meeting in May 2000 it was requested that a report be prepared for Council regarding the future provision of the community bus. Due to the need for a substantial amount of research required in the preparation of this report and time constraints within the department this report will be presented to Council at a later date. In the planning process for the future of this service it is important that the Shareholders are informed of the current status of the vehicle and the options for consideration. It is anticipated that a meeting will be held with this group as soon as possible to discuss the issues pertaining to this service.

10.1.121 Newman Recreation Centre Monthly Report - May 2000

Programs for May were well attended at the Recreation Centre. The new program of Ballroom Dancing that commenced on 18 May for six weeks, proved very popular with participants preparing for the up and coming local Social Balls. A decrease in the number of junior participants was noted, with the commencement of junior outdoor sports. Mid May Country Arts WA presentation of Red Alert was hosted by Newman Arts Council in the Performing Arts Room. A successful Newman Community Expo 2000 was held on the 21 May with 28 community groups participating in the display. Approximately 300 residents visited the Expo throughout the afternoon. The presentation of Itochu Junior Sport Star was awarded to Rikki Houpapa.
DESCRIPTION% OF USE$ - MAY INCOMELounge Room Hire12%$159.00Performing Arts Room Hire26%$704.00Green Room Hire5%$240.00Seminar Room HireRoom now utilised byYouth Liaison Officer Mon-Fri.Gymnasium 1 Room Hire41%$1,626.00Gymnasium 2 Room Hire26%$153.00Program Fees$3,374.00Equipment Hire Fees$126.00Kiosk $1,356.35Creche Fees$528.05Sundry Income$55.00Community Bus Hire Fees$1,069.75Outdoor Recreation Facilities$2,756.30

10.1.122 Outdoor Recreation Facilities

Newman was visited by two amusement fairs during May which were located on the gravel area adjacent to the Capricorn Oval. Burton's Circus also visited and were located on the Practice Hockey Oval.

10.1.123 Newman Fitness Centre Report - May 2000

Fitness Attendant in Charge, Mandi Welch reports that minor maintenance repairs to equipment are currently taking place. Patrons and staff are pleased that, members are once again able to purchase up to a full 6 month membership. The GST component has been incorporated into the price for the period of the membership that continues from 1 July, 2000. Due to complications in implementing requirements full memberships were not available for this month as indicated in statistics.
STATISTICS
Attendances Memberships Sold
867 - May (Valid until 30/6/00)
Daily Average - 28 Individual - 39
Casual users - 85 Dual - 8
TOTAL CURRENT MEMBERS - 109

Aerobic Statistics Concession Cards Sold
164 Participants Aerobics - 8
19 classes held / month
Average per class - 9 participants
DESCRIPTION$ - MAY INCOMEFitness Centre$3,016.00Aerobics$880.00






RANGERS REPORT

10.1.124 Report for May

Ranger Services has declared the Cape off limits to all unregistered vehicles of any category, class, or description. Signs and notices have been placed in the appropriate areas informing the public of these changes. The reason for the changes is to stop all vehicles from driving off the designated roads and tracks, causing damage and erosion to the ecosystem, and for the safety and tranquility of other park users.

Statistics for May

Dogs Impounded 3
Dogs destroyed 8
Dogs claimed 3
Dog infringements 7
Parking fines 2
Litter Nil

COMMUNITY AGED CARE PACKAGE COORDINATORS REPORT

10.1.125 Report for June 2000

Client Numbers and Communities

Yandeyarra 3
Jigalong 3
Purnngurr 5
Nullagine 3
Punmu 2
Newman 2
Marble Bar 2
Walgan 1

Trips Undertaken

Yandeyarra 8/6/00. Jigalong 20/06/00. Marble Bar 26/06/00. Kunawarriji 27/06/00. Punmu 28/06/00.

Meetings

Residential care in the Pilbara meeting, am 16/06/00, this meeting was about having a coordinated approach in the region so that service delivery programmes are not fighting for the dollars to be spent in the area.

Pilbara Aged Care Advisory Forum, pm, 16/6/00.

Training

The coordinator had a meeting with Pundulmurra and the new lecturer for delivery of the aged care course and they are ready to go. We hope to start in August 2000.

General

The coordinator is looking at the use of the unused packages in Port Hedland.

RECOMMENDATION

That items 10.1.118 to 10.1.125 of information be received.

Moved: Cr. S. Gill Seconded: Cr. R. Richardson

That items 10.1.118 to 10.1.125 of information be received.
Carried
Record of Vote: 7 - 0
SECTION 10.2 - TECHNICAL SERVICES SECTION
ITEMS THAT REQUIRE A COUNCIL RESOLUTION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 5ITEM NUMBER:10.2.40SUBJECT:TenderersFILE REFERENCE:TCH 1.1LOCATION/ADDRESS:Shire of East Pilbara NAME OF APPLICANT:N/AAUTHOR NAME AND POSITION:Grant Logie
Director Technical ServicesDISCLOSURE OF INTEREST:Nil.

REPORT PURPOSE

To establish a source of preferred tenderers able to supply Plant and Equipment at short notice for urgent road works, maintenance and repairs.

BACKGROUND

Cyclones, floodwaters, other road damage, urgent repairs and maintenance often mean that plant and equipment is required immediately and the safety of the travelling public does not permit Council to delay work required.

COMMENTS/OPTIONS/DISCUSSIONS

By calling for expressions of interest Council is able to appoint Preferred Tenderers and compile a register of plant and equipment available for hire by Council at rates set for the financial year.

This enables the Technical Services Department to hire plant and equipment to safeguard the travelling public without the lengthy delays of obtaining prices which is the process normally required for items of contract work.

Advertisements calling for "Expressions of Interest 2000/2001" were placed in the West Australian and the North West Telegraph on the 31st May 2000 and the 3rd June 2000.

Relevant information and Council requirements were sent out to thirty eight contractors who responded to these advertisements.

Replies detailing plant and equipment available from each contractor and the set prices for the period July 2000 to June 2001 were received from eighteen contractors who are listed hereunder :

1. Arrowsmith Transport
2. BJ Young Earthmoving Pty Ltd
3. Burwell Earthmoving
4. Central Earthmoving
5. Coates Hire
6. Earthex (WA) Pty Ltd

7. Eastern Creek Mining and Contracting
8. Ertech Pty Ltd
9. JRMS Services
10. NRW Pty Ltd
11. Pilbara Earthmoving & Contracting
12. Plant Hire Services
13. R & V Tripe and Partners
14. RR & DA Budd Transport
15. Resource Contracting Pty Ltd
16. Robert Devlin
17. Simto Australia
18. Youngs Earthmoving

STATUTORY IMPLICATIONS/REQUIREMENTS

Nil

POLICY IMPLICATIONS/REQUIREMENTS

See Comments/Options/Discussions

FINANCIAL IMPLICATIONS/REQUIREMENTS

All work is carried out within the parameters of the Principal Activity Plan, as adopted by Council, or through the provision of emergency funding from State or Federal sources in response to submissions for relief because of cyclonic or floodwater damage.

RECOMMENDATIONS

That the eighteen contractors:-

1. Arrowsmith Transport
2. BJ Young Earthmoving Pty Ltd
3. Burwell Earthmoving
4. Central Earthmoving
5. Coates Hire
6. Earthex (WA) Pty Ltd
7. Eastern Creek Mining and Contracting
8. Ertech Pty Ltd
9. JRMS Services
10. NRW Pty Ltd
11. Pilbara Earthmoving & Contracting
12. Plant Hire Services
13. R & V Tripe and Partners
14. RR & DA Budd Transport
15. Resource Contracting Pty Ltd
16. Robert Devlin
17. Simto Australia
18. Youngs Earthmoving

who responded by the submission of details of plant and equipment available and prices for hire of same for the period July 2000 to June 2001 be appointed as Council's preferred tenderers.

VOTING REQUIREMENTS

Absolute Majority

Moved: Cr. K. Danks Seconded: Cr. A. Carter

That the eighteen contractors:-

1. Arrowsmith Transport
2. BJ Young Earthmoving Pty Ltd
3. Burwell Earthmoving
4. Central Earthmoving
5. Coates Hire
6. Earthex (WA) Pty Ltd
7. Eastern Creek Mining and Contracting
8. Ertech Pty Ltd
9. JRMS Services
10. NRW Pty Ltd
11. Pilbara Earthmoving & Contracting
12. Plant Hire Services
13. R & V Tripe and Partners
14. RR & DA Budd Transport
15. Resource Contracting Pty Ltd
16. Robert Devlin
17. Simto Australia
18. Youngs Earthmoving

who responded by the submission of details of plant and equipment available and prices for hire of same for the period July 2000 to June 2001 be appointed as Council's preferred tenderers.
Carried
By Absolute Majority
Record of Vote: 7 - 0
To be actioned by Grant Logie, Director Technical Services


ITEM NUMBER:10.2.41SUBJECT:Cape KeraudrenFILE REFERENCE:FAC 9-1LOCATION/ADDRESS:Coastal Reserve NAME OF APPLICANT:Coast CareAUTHOR NAME AND POSITION:Grant Logie
Director Technical ServicesDISCLOSURE OF INTEREST:Nil.

REPORT PURPOSE

Correspondence (attached) has been received from Coast Care requesting financial support from Council.

BACKGROUND

Council has received previous requests from Coast Care for an annual contribution towards the Pilbara region Coast Care programme.

COMMENTS/OPTIONS/DISCUSSIONS

Council presently employ a Caretaker/Ranger at the Cape Keraudren Reserve for the purpose of control and managing the environment.

In his capacity to undertake the above Steve Bunce has become actively involved in wildlife and fisheries, environmental issues, coastal watch, customs and also the development of coastal management issues.

It is felt at this present time that the present situation is satisfactory and that if further needs are identified at Cape Keraudren, Council should then review this annual request.

STATUTORY IMPLICATIONS/REQUIREMENTS

Nil

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

Council would be required to budget $5,000 per annum or $2,500 per annum depending on option considered.

RECOMMENDATIONS

That the request for funding from Coast Care not be granted.

VOTING REQUIREMENTS

Simple Majority

Cr. S. Gill left the Chambers at 1.47pm.

Moved: Cr. K. Danks Seconded: Cr. A. Carter

That the request for funding from Coast Care not be granted.
Carried
Record of Vote: 6 - 0

To be actioned by Grant Logie, Director Technical Services

Cr's S. Gill, A. Grace returned to the meeting at 1.51pm.

Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 1
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 1


SECTION 10.2 - TECHNICAL SERVICES SECTION
ITEMS FOR INFORMATION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 11
10.2.42 Construction Crew

Woodie Woodie Road

Reinstatement works completed along various sections to SLK 24.6 km.

A maintenance grade has been completed along with minor reinstatement works to Warrawagine.

Bamboo Creek Road

Further maintenance grading was carried out after completion of flood damage opening up works.

Muccan - Shay Gap Road

Opening up and reinstatement works have been completed SLK 00 km - SLK 30.00 km. Further opening up works, drainage improvements and reinstatement works are in progress SLK 30.00 km - SLK 50.00 km.

Leighton Contractors are reinstating damaged road surface in the vicinity of the Yarrie mine site turn off under Shire supervision.

Maintenance grade has also been carried out.

Yarrie Access

Opening up works carried out on creek crossings to enable access.


10.2.43 Road Maintenance Graders - Report

CJD Grader 2742 has completed maintenance grading on the Woodie Woodie Road, Muccan-Shay Gap Road, Shay Gap Road and the Goldsworthy Road.

CJD Grader 2828 has completed maintenance grading works on the Talawana Track, Balfour Access and the Jigalong Road.

10.2.44 Contracted Works

Marble Bar - Hillside Road

Stubbs Bros. are carrying out opening up works on creek crossings and washouts SLK 2.00 km - SLK 35.00 km.

Burwell Earthmoving have completed opening up and minor reinstatement works SLK 40.00 km - SLK 90.00 km.

Maintenance grade has been carried out.

Hillside - Woodstock Road

Burwell Earthmoving have completed opening up works on the Shaw River crossing and are presently completing reinstatement works SLK 5.00 km - SLK 70.00 km.

Maintenance grade has been carried out.

Punmu Access

Eastern Creek Mining have mobilised two graders to commence opening up works on the Eastern Desert roads.

Jigalong Road

Youngs Earthmoving have completed major flood damage works to make road passable to communities and pastoralists for essential food and fuel supplies. The following has been completed;

2,000 metres of rock carted from Kalgans to SLK 28.7, causeway constructed and light sheeting.

Rock causeway for spillway's at SLK 30.1.

Gravel pit located near Ethel Creek station and sheeting carried out SLK 20.3 to SLK 28.7.

8,000 metres of rock material pushed up at rock quarry opposite gravel pit SLK 55.2 and utilised for road to form up bad wash outs between SLK 40.1 to SLK 57.9 with forming up of pindan material and rolled. A 1 km causeway was constructed in this section as there is still a lot of water beneath the road.

Corner section near windmill realigned at SLK 43.6, reformed and rolled as bad scouring and wash out to the road.

Gravel carted from pit SLK 57.9 for light sheeting to areas of road between SLK 40.1 to SLK 57.5.

Future re-sheeting to be completed to these sections of road as outlined and when programmed.

Talawana Track

Young's Earthmoving have commenced opening up works SLK 50.00 km - SLK 120.00 km.

Maintenance grading has also been carried out.

Nullagine

AD Jones Contracting, with Shire assistance, have completed concrete flood way reinstatement works on Walters Street and also concrete and associated drainage and earthworks at the Nullagine outdoor courts.

Fencing at the outdoor courts will also be completed.

A total of 90 m3 of concrete was required for the above works.

Limestone - Marble Bar Road

AD Jones Contracting has completed concrete protection and flood way works SLK 1.00 - SLK 2.00 km and SLK 7.00 km.

Noreena Access Road

Eastern Creek Mining have completed a full maintenance grade including repairing several sections of flood damage.

Roy Hill - Munjina Road

Eastern Creek Mining have completed a full maintenance grade including repairing numerous areas of flood damage and cleaning out drains on the Roy Hill-Munjina Road from the Marble Bar Road to the first railway crossing SLK 77.0.

Eastern Creek Road

Eastern Creek Mining have completed a hit and miss grade on creek crossings and flood damage areas.

10.2.45 Plant Report

Newman
PLANTDESCRIPTIONHRS/KMSREPAIRS/CONDITION2801Nissan Patrol 4WD T/Top utility33,940kmsOperational2802Mitsubishi Express Panel Van931kmsOperational2803Toyota Hilux Extra Cab 4WD T/Top utility13,342kmsServiced. Operational2807Mitsubishi Triton 2WD T/Top24,448kmsOperational2810Mitsubishi Triton 2WD T/Top 29,860kmsOperational2823Mitsubishi 3 tonne Tipper 45,720kmsOperational2824Mitsubishi Water truck 37,685kmsOperational2826International 8 tonne Tipper25,201kmsRepaired tail gate. Serviced. Operational2831John Deere Back hoe18,601hrsServiced. Operational2840Massey Ferguson tractor859hrsOperational2843John Deere 2100 tractor1,990hrsOperational2844Toyota Skid steer loader2,744hrsUnder repairs2845-1John Deere F525 Ride on Mower888hrsGeneral maintenance repairs2845-2John Deere F525 Ride on Mower1056hrsGeneral maintenance repairs2845-3John Deere F525 Ride on Mower1,027hrsGeneral maintenance repairs2845-4John Deere F525 Ride on Mower1321hrsGeneral maintenance repairs2845-5Honda Harmony Ride on MowerN/aGeneral maintenance repairs2845-6Kubota T 1600 Ride on Mower591hrsGeneral maintenance repairs2846Toro Reelmaster Triplex Mower400hrsOperational41218Nissan Patrol Luxury 4WD S/Sedan14,675kmsOperational81117Nissan Patrol Luxury 4WD S/Sedan8,152kmsOperational81264Nissan Patrol 4WD S/Sedan12,041kmsOperational111514Nissan Patrol 4WD17,460kmsOperational145002Mitsubishi Triton 2WD Dual Cab utility49,498kmsOperational

Marble Bar PLANTDESCRIPTIONHRS/KMSREPAIRS/CONDITION2701Toyota Land Cruiser 4WD 79,899kmsOperational2702Toyota Land Cruiser 4WD Bus type81,616kmsHand brake repairs. Operational2703Toyota Hilux 2WD utility690kmsOperational2706Toyota Land Cruiser 4WD utility41,772kmsServiced. Operational2708Toyota Hilux 4WD Dual Cab utility44,270kmsReplace steering damper. Operational2710Toyota Dyna 200L 2 tonne T/Top truck13,460kmsOperational271130,000 Triaxle Water TrailerN/aOperational2722Ford LTS 8000 22 tonne Tipper85,025kmsTail gate welding. Tyre rack repairs. Replace spring packs. Operational2723Nissan PK250 Fuel truck40,440kmsOperational2726Bosich Low Loader TrailerN/aAxle repairs. Replace axle bushes and pins. Wheel bearings. Operational2728Mack CHR788RS Prime Mover40,572kmsRepair steering joints. Serviced. Operational2729Toyota T/Top Water truck25,044kmsOperational2730International S3600 Prime Mover123,990kmsRepairs to bull bar. Serviced. Operational2732Mitsubishi FE 657 Garbage Wagon6,711kmsFit isolator switch. Serviced. Operational2733Tenant 385 Road Sweeper664hrsRepair fuel pump leaks and hydraulic leaks. Operational2742John Deere 772B Grader9,453hrsWheel bearing repairs and hydraulic leaks. Serviced. Operational2743John Deere 772B Grader6,137hrsReplace hydraulic hose. Serviced. Operational2744Moore SP1511 Multi tyre Road Roller N/aOperational2745Loadstar Triaxle Side Tipper TrailerN/aTail gate welding repairs. Operational2746Loadstar Triaxle Side Tipper TrailerN/aOperational2747Haulmore Triaxle Side Tipper TrailerN/aOperational2748Haulmark Converter DollyN/aOperational2750Caterpillar 941 Traxcavator F/End LoaderN/aReplace vibration dampers and oil seals. Operational2753Case 580 Super 4x4 Backhoe3,543hrsRepair hydraulic hose. Operational2754Caterpillar 950F F/End Loader10,521hrsAir conditioner repairs. Serviced. Operational2757Massey Ferguson 362 Light Tractor436hrsOperational2758John Deere 6800 Heavy 4WD Tractor768hrsServiced. Operational2759International S3600 Prime Mover53,401msRepair air/leaks. Serviced. Operational2760Komatsu D155AX3 Bulldozer2,750hrsServiced. Operational2761Loadmaster Converter DollyN/aOperational2762Ford L 8000 22 tonne Tipper53,621kmsTail gate repairs. Serviced. Operational2763Dynapac Road RollerN/aOperational2764Hyster Grid RollerN/aOperational2767Pacific Road BroomN/aOperational2771-2
to 2771-97 CaravansN/aOperational2772-1Stores CaravanN/aOperational2781-01
to 2781-135 Assorted TrailersN/aOperational2782-1
to 2782-44 Fuel TrailersN/aOperational2783-1
to 2783-43 Assorted TrailersN/aOperational2787Bitumen SprayerN/aOperational2788Bosich 4 axle Low Loader TrailerN/aOperational2789Bosich Converter DollyN/aOperational2790-1
to 2790-22 Electric WeldersN/aOperational2791Ingersoll Rand Mobile Air CompressorN/aOperational2792Howard Australia 3 point link SlasherN/aOperational2793-1Robin/Subaru Cement mixerN/aOperational2794Bell 180RC Fire TenderN/aOperational2796John Deere LX188 Ride on MowerN/aRepairs to mower assembly. Operational2799-1
to 2799-77 Generating SetsN/aServiced. Operational2828John Deere 772CH Grader3341hrsOperational.2829John Deere 672B Grader3,268hrsServiced. Operational2842Case 621B F/End Loader2,320hrsReplace hydraulic pump. Serviced. Operational51007Hino 4WD Fire Tender3,440kmsOperational41224Toyota Landcruiser 4WD Station Sedan5,116kmsOperational1310014WD T/Top Utility31,377kmsOperational141115Toyota Landcruiser 4WD Station Sedan22,899kmsCheck phone plugs. Serviced. Operational141118Toyota Hilux SR5 Dual Cab Utility21,996kmsOperational141344Toyota Hi-Ace Omnibus72,995kmsOperational

Nullagine
2704Mitsubishi FE647 4.5 tonne Tipper22,264kmsOperational2707Toyota Land Cruiser 4WD Ext. Cab Utility66,162kmsFront and rear wheel bearings replaced. Serviced. Operational2724International 15 tonne Tipper41,316kmsClutch adjusted. Operational2830McDonald Road Sweeper17,946kmsFaulty pickup. Non-operational2731Mitsubishi FE657 Garbage Wagon4,837kmsServiced. Operational2752JCB Super C3X Backhoe23,092 hrsThis machine has had several repairs in Perth. Operational2781-5
to 2781-62 Assorted TrailersN/aOperational2793-2Lightburn Cement MixerN/aOperational2795Bell 180RC Fire TenderN/aOperational2797John Deere LX176 Ride on MowerN/aOperational2798Lincoln Electric WelderN/aOperational131166Toyota Land Cruiser 4WD Omnibus 10,526kmsServiced. Operational


10.2.46 Town Report

Newman

Town Maintenance

Streets under the reseal program completed by contractors Pioneer Road Services.

Car park at rear Newman Primary School completed with 10 mm metal seal by Pioneer Road Services and all footpaths to area and back fill to kerbing completed by the Shire.

Newman Drive at BP Roadhouse crossover, drainage reinstatement works resealed with pathway and rock pitching completed.

Giles Avenue golf club entrance pedestrian access way modified for safety aspect.

Road verges throughout L.I.A mowed and whipper snipped.

Welsh Drive from Forrest Avenue to Yates Road, Yates Road to rubbish tip, rubbish cleaned up and road verges mowed.

Road sweeping to areas as per contract carried out with extra sweeping required during road works program.

Parks and Gardens

Mowing to all park and garden areas as required due to cooler weather and decrease in growth.

Barbecues inspected to all parks and refill to gas bottles and general maintenance carried out.

Playground equipment to parks and gardens inspected and general maintenance carried out, some items showing age and will be closely monitored.

All garden areas, recreation centre, shopping centre area, Newman Drive, McKay Street, P.O. Arcade, Administration office and Hilditch Avenue prepared and soil tested for preparation of planting up with annuals and ground cover/shrubs.

Fencing and railing repaired at Hilditch Avenue Park, Nardoo Loop Park and rugby oval due to wear and tear and vandalism.

Reticulation to all parks and gardens on going with general maintenance carried out. Major repairs to reticulation line on hockey oval no.1 carried out causing system to be off for two days.

Normal inspection and maintenance to oval and playing fields carried out with an adjustment to flow switches at pump houses for percentage watering times.

Refuse Collections

Domestic rubbish collections ongoing with the one day a week service operating satisfactorily during the winter period.

Commercial rubbish ongoing with normal operations and service provided with a slight increase in merral bin requests.

Town Litter Control

Litter control carried out as per contract with a noticeable increase to litter/rubbish in the shopping centre area and rear back pool park.

Both refuse collections and town litter control carried out by contractor J.R.M.S. Services with satisfactory service provided and liaison between both parties.

Waste Water Treatment Plant

Orbal rotor 2 shut down for service and oil leak to gear box. Replacement of seals required.

Ras pitt no. 2 pump replaced with spare, as original required servicing and maintenance overhaul.

Ras pitt flow adjusted from level 3 to level 4, due to cooler weather and decline in population, thus slightly dropping DO. 2 levels to an acceptable standard.

Emergency holding ponds currently being pumped out of ground water build up, water table level risen quite considerably.

Vegetation to holding ponds and areas within compound removed with general clean up.

Bed of graded sand and pipe work installed to fourth drying bed, other works programmed on confirmation of pricing.

All plant operational and good quality of recycled water produced.

Marble Bar

Town site, Parks and Gardens

Main street mowing, whipper snipping and verge slashing all ongoing.

Street sweeping, tree watering, parks and gardens maintenance, litter control and rubbish collections are all ongoing.

Race track has been levelled, graded, watered and rolled in preparation for the race round.

Top dressing of verges and median strips has been carried out.

Nullagine

Town site, Parks & Gardens

Several sections of the town fence have been repaired due to the recent flood damage.

All the unsealed areas in the tennis court compound have been concreted from the boundary of the tennis court fence to both courts. The total area will be available for multipurpose sporting activities. Drainage has been completed from the boundary of the tennis courts along the verge in Massingham Street.

The town creek concrete crossing has been extended by 13 metres in length from each side of the existing crossing. Concreted rock protection of the upstream side of the town creek crossing is also completed. With this extension and additional protection it will stop future flood damage to the sealed street surface.

Mowing parks, footpath cleaning, whipper snipping of verges and other areas are all ongoing.

Refuse Collection

Litter control household and commercial refuse collections are all ongoing.

10.2.47 Private Works

Nullagine

Marble Bar Electrical 8.5 hours back hoe $717.50
Murchison Power Line Services 6 hours back hoe $510.00
Robyn Vail 1 hour whipper snipping $32.00
Gail Heine 1.5 hours whipper snipping $48.00

10.2.48 Cape Keraudren

Camping Fees

Total Fees collected 1998/99
28.06.98 - 13.05.99 = $ 29,183.00

Camping Fees collected 1999/00
13.05.99 - 08.06.00 = $ 36,260.00

Camping Fees collected
03.05.00 - 08.06.00 = $ 3,870.00

Number of days = 37

10.2.49 Road Dedications - Eastern Desert

A status condition report on progress of the above will be tabled for council information.

A meeting was held in Perth on Friday 16th of June 2000 between Director of Technical Services, Roadswest, DOLA and the Premiers Department to ascertain support for the above and also to clarify certain issues, such as Native Title and DOLA costs.

It was encouraging to receive support from both DOLA and the Premiers Department and the general consensus is that the dedications will continue to proceed in order that the future status of roads will be preserved.

The minutes from this meeting will be tabled for Council Information.

RECOMMENDATION

That items 10.2.42 to 10.2.49 of information be received.


Moved: Cr. K. Danks Seconded: Cr. S. Gill

That items 10.2.42 to 10.2.49 of information be received.
Carried
Record of Vote: 8 - 0
SECTION 10.3 - CORPORATE AND AIRPORT SERVICES SECTION
ITEMS THAT REQUIRE A RESOLUTION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 11ITEM NUMBER:10.3.28SUBJECT:2000/2001 BudgetFILE REFERENCE:FIN 11-4LOCATION/ADDRESS:NAME OF APPLICANT:AUTHOR NAME AND POSITION:Peter Voros
Director Corporate ServicesDISCLOSURE OF INTEREST:Nil Disclosure of Interest

REPORT PURPOSE

To adopt Council's budget for the 2000/2001 financial year.

BACKGROUND

Council is required to adopt its budget for 2000/2001 by 31st August, 2000.

The draft budget (under separate cover) has been compiled with regards to Council's plan of principal activities, resolutions of Council over the last 12 months and input from Council officers. A summary of major items of expenditure is included with the document to highlight particular proposals.

COMMENTS/OPTIONS/DISCUSSIONS

Council must adopt the budget by 31st August, 2000, or seek an extension from the Minister for Local Government.

STATUTORY IMPLICATIONS/REQUIREMENTS

Section 6.2 of the Local Government Act, 1995.

Regulations 22-33 of the Local Government (Financial Management) Regulations, 1996.

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

Nil budgeted surplus or deficiency.

RECOMMENDATIONS

That

1. The draft 2000/2001 budget be adopted as presented;

2. The schedule of rates, specified sewerage area rate, fees and charges and rubbish removal charges specified in the draft 2000/2001 budget be imposed.

VOTING REQUIREMENTS

Absolute Majority

Moved: Cr. A. Carter Seconded: Cr. S. Gill

That

1. The draft 2000/2001 budget as presented be adopted;

2. The Schedule of Rates and Charges as specified hereunder and the Schedule of Fees and Charges as attached be adopted.
2000/2001 BUDGET
Schedule of Rates and Charges

General Rates

7.6189 cents in the dollar on Gross Rental Values
10.5371 cents in the dollar on Unimproved Values

Minimum Rates

Gross Rental Values: $210.00 per assessment
Unimproved Values: $110.00 per assessment

Penalty Interest on Rates Outstanding 35 Days after Date of Issue of Rates Notice

Ten per cent (10%) per annum calculated on the outstanding daily balance until paid.

Minimum penalty to be $5.00.

Instalment Administration Fee

$7.00 per instalment.


Instalment Dates

Date of Service 21st July, 2000

1st Instalment 25th August, 2000
2nd Instalment 27th October, 2000
3rd Instalment 29th December, 2000
4th Instalment 02nd March, 2001

Rubbish Removal Charges

Domestic $120.00 per annum

Commercial $2.30 per 240 litre bin collection (inclusive of GST)
$6.80 per 660 litre bin collection (inclusive of GST)
$10.80 per 1,100 litre bin collection (inclusive of GST)
$52.15 per 2,600 litre skip bin collection (inclusive of GST)
$55.55 per merral bin collection (inclusive of GST)

Other Outstanding Debts - Penalty Interest

All debts other than rates will incur a penalty interest of 10% per annum calculated on the outstanding daily balance after a period of 60 days.

HEALTH ACT 1911

Section 41 - Sewerage Rate

Where a property in the Newman townsite has the ability to connect to the town sewerage scheme, a rate will be imposed on that property for the purpose of maintaining and running the Newman Sewerage Treatment Plant.

The rate shall be 1.216 cents in the dollar on the gross rental value of the property.


Moved
By Absolute Majority
Record of Vote: 8 - 0

To be actioned by Peter Voros, Director Corporate Services
ITEM NUMBER:10.3.29SUBJECT:CREDITORS FOR PAYMENTFILE REFERENCE:FIN 10-2LOCATION/ADDRESS:NOT APPLICABLENAME OF APPLICANT:NOT APPLICABLEAUTHOR NAME AND POSITION:DAWN BROWN,
CREDITOR CLERKDISCLOSURE OF INTEREST:NIL

REPORT PURPOSE

Council endorsement of payment to creditors.

BACKGROUND

The attached listing outlines payments to all creditors for June 2000.

COMMENTS/OPTIONS/DISCUSSIONS

FUND VOUCHER AMOUNT

Municipal 18308-18376 $ 87,122.33
Municipal (Bank 3) EP000939-EP000992 $ 274,877.07
Municipal EFT (Manual) EP000993 $ 13,953.90
Municipal (Bank 3) EP000994 - EP001004 $ 44,957.04
Municipal EFT EP001005-EP001105 $ 438,052.37

Municipal Account Total: $ 858,962.71

Advance 3598-3727 $ 119,286.65
561530-561551 $ 98,033.86

Advance Account Total: $ 217,320.51

TOTAL $1,076,283.22


STATUTORY IMPLICATIONS/REQUIREMENTS

Local Government (Financial Management) Regulations 1996 - Section 11.

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

Total expenses - $1,076,283.22

RECOMMENDATIONS

That Council endorse the payments, as detailed in the list of invoices as attached, and that the schedule of creditor payments be entered into the minute file.

VOTING REQUIREMENTS

Simply majority.

Moved: Cr. A. Grace Seconded: Cr. K. Knuckey

That Council endorse the payments, as detailed in the list of invoices as attached, and that the schedule of creditor payments be entered into the minute file.

Moved
Record of Vote: 8 - 0

To be actioned by Peter Voros, Director Corporate Services

ITEM NUMBER:10.3.30SUBJECT:Sundry Debtors Write OffsFILE REFERENCE:FIN 10-2LOCATION/ADDRESS:Not ApplicableNAME OF APPLICANT:AUTHOR NAME AND POSITION:Andrea Chadwick
Finance Administration OfficerDISCLOSURE OF INTEREST:No Disclosure of Interest.

REPORT PURPOSE

To seek Council approval to write off accounts as listed.

COMMENTS/OPTIONS/DISCUSSIONS

As Debts are either non existent or uncollectible they should be written off.

Name Invoice Amount Detail Reason
Kennewell Transport 23430 $492.50 Private works Kenewell's have left town with no forwarding address.
Plant Building Maint 24953 $35.00 Tip fees No contact. Notices 24988 sent to PO Box Newman. Have left town with no forwarding address.
E J Williams 22166 $56.70 landing fees Notices sent. Unable to contact.

STATUTORY IMPLICATIONS/REQUIREMENTS

Section 6.12(1)(c) of the Local Government Act, 1995. Write off of monies owing.

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

Reduction in Sundry Debtors totalling Total expenses - $584.20

RECOMMENDATION

That the Debts, as listed, and totalling $584.20 be written off.

VOTING REQUIREMENTS

Absolute majority.

Moved: Cr. A. Carter Seconded: Cr. B. Despotovski

That the Debts, as listed, and totalling $584.20 be written off.
Carried
By Absolute Majority
Record of Vote: 8 - 0

To be actioned by Peter Voros, Director Corporate Services

ITEM NUMBER:10.3.31SUBJECT:Budget Amendment 1999/2000FILE REFERENCE:FIN 11-3LOCATION/ADDRESS:Not ApplicableNAME OF APPLICANT:Not ApplicableAUTHOR NAME AND POSITION:Peter Voros
Director Corporate Services DISCLOSURE OF INTEREST:Nil Disclosure of Interest

REPORT PURPOSE

To amend the 1999/2000 budget.

BACKGROUND

Due to an oversight, a budgeting provision to construct two sludge drying beds at the sewerage treatment works was omitted from the 1999/2000 budget. The works were valued at $25,000 and the provisions of funds was to be by transfer from unexpended loan funds on hand.

This project was included in the 1999/2000 principal activities plan

COMMENTS/OPTIONS/DISCUSSIONS

Work had commenced when the oversight was discovered. This project was previously advised to, and approved by Council in the lead up to the 1999/2000 budget adoption but was omitted from the final document.

STATUTORY IMPLICATIONS/REQUIREMENTS

Section 6.8 of the Local Government Act, 1995 states:-

"Expenditure from Municipal Fund not included in annual budget"

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

The expenditure is balanced by a transfer from loan funds and therefore is left balancing and has no impact on the bottom line.

RECOMMENDATIONS

That:

1. An expenditure account of $25,000 entitled "Construct sludge drying beds" be created.

2. An income account of $25,000 entitled "Transfer Ex Loan 58" be created.

VOTING REQUIREMENTS

Absolute Majority

Moved: Cr. K. Danks Seconded: Cr. A. Grace

That:

1. An expenditure account of $25,000 entitled "Construct sludge drying beds" be created.

2. An income account of $25,000 entitled "Transfer Ex Loan 58" be created.
Carried
By Absolute Majority
Record of Vote: 8 - 0

To be actioned by Peter Voros, Director Corporate Services




SECTION 10.3 - CORPORATE AND AIRPORT SERVICES SECTION
ITEMS FOR INFORMATION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 3
10.3.32 Overtime Report - May 2000















































10.3.33 Outstanding Sundry Debtors

The outstanding sundry debtors as at the 27th June 2000, were as follows:-

Over 3 months : $ 22,775.66
Over 2 months : $ 2,562.68
Over 1 month : $ 20,453.25
Current : $ 35,856.80
Total : $ 81,648.39

Accounts with a balance over $500.00 and exceeding two months are:-

Debtor Amount Comments
Contract Aquatic Ser $1751.87 MRCD advises debt will be deducted from CAS final invoice when received.

Aboriginal housing Bd $1461.20 Sent 2nd Notice. Awaiting payment.

A D'uva & J Dyson $4160.00 Awaiting staff report to Council

.
Centrals Sporting Club $2747.95 Treasurer has indicated a $2000.00 payment in the next two weeks.

Geraldton building Co $1254.20 Have spoken to GBC and they are checking their bank statements as they thought they had settled this A/C. 2nd notice sent 22.06.00

Newman Primary $1722.50 Rang to notify payment by 31.06.00

Newman National
Football League $870.00 Going to council. Awaiting outcome of meeting.

Romkara Pty Ltd $1616.00 Proceeded with warrants of execution.

United Rugby League $1190.48 Issued invoice without rubbish and have not been successful in contacting them for payment as yet..

10.3.34 Outstanding Rates

The outstanding rates as at the 29th June, 2000, were as follows:


Arrears brought forward : $ 175,575.47
Rates raised in 1999/2000 : $2,850,339.16
$3,025,914.63

Less : Paid in Full : $2,780,283.84
: Installments : $ 398,840.24 $3,179,124.08

Outstanding : Arrears $ 48,935.78
: Current $ 104,273.67 $ 153,209.45


RECOMMENDATION

That items 10.3.32 to 10.3.34 be received.

Moved: Cr. K. Danks Seconded: Cr. A. Grace

That items 10.3.32 to 10.3.34 of information be received.
Carried
Record of Vote: 8 - 0


SECTION 10.4 - CHIEF EXECUTIVE OFFICER'S SECTION
ITEMS THAT REQUIRE A COUNCIL RESOLUTION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 6ITEM NUMBER:10.4.39SUBJECT:Financial Management ReviewFILE REFERENCE:FIN 1-2LOCATION/ADDRESS:NAME OF APPLICANT:AUTHOR NAME AND POSITION:Allen Cooper
Chief Executive OfficerDISCLOSURE OF INTEREST:Nil Disclosure of Interest

REPORT PURPOSE

To report on the appropriateness and effectiveness of the financial management systems and procedures of the local government.

BACKGROUND

The Chief Executive Officer is required to undertake a review of the financial management systems and procedures of the local government at least once every 4 years.

This has been completed by Councils Auditors, Munro & Wyllie have undertaken the review on behalf of the Chief Executive Officer, a copy of this report follows:

We have performed the procedures agreed with you in our letter of 7 June 2000. Our engagement was undertaken in accordance with Australian Auditing Standards applicable to agreed upon procedures engagements. The responsibility for determining the adequacy or otherwise of the procedures agreed to be performed is that of yourselves. The procedures were performed solely to assist you in complying with the Local Government (Financial Management) Regulations 1996.

Because the procedures do not constitute either an audit in accordance with Australian Auditing Standards or a review in accordance with Australian Standards applicable to review engagements, other matters might have come to our attention that would have been reported to you.

Findings

We have reviewed the financial management systems and procedures of the Shire of East Pilbara in terms of regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996 including:

Y Purchases/Creditors/Payments
Y Invoicing/Debtors/Receipts
Y Payroll
Y Rates
Y Cost Allocations
Y General Ledger

In our opinion, the financial management systems of the Shire of East Pilbara are in satisfactory order and in particular are both appropriate and effective in terms of the Local Government (Financial Management) Regulations 1996.

Our report is solely for the purpose set forth in the first paragraph of this report and for your information and is not to be used for any other purpose or distributed to any other purpose or distributed to any other party.

Please let us know if any further information is required.

COMMENTS/OPTIONS/DISCUSSIONS


STATUTORY IMPLICATIONS/REQUIREMENTS

Local Government (Financial management) Regulations 1996 paragraph 5 (2) states:-

The Chief Executive Officer is to:

(c) Undertake reviews of the appropriateness and effectiveness of the financial management systems and procedures of the Local Government regularly (and not less than once in every 4 financial years) and report to the Local Government the results of these reviews.

POLICY IMPLICATIONS/REQUIREMENTS



FINANCIAL IMPLICATIONS/REQUIREMENTS


RECOMMENDATIONS

That the report and the results of the review be received.

VOTING REQUIREMENTS

Simple Majority

Moved: Cr. A. Carter Seconded: Cr. K. Danks

That the report and the results of the review be received.
Carried
Record of Vote: 8 - 0

To be actioned by Allen Cooper, Chief Executive Officer
ITEM NUMBER:10.4.40.SUBJECT:Local Government WeekFILE REFERENCE:CLR 5-2LOCATION/ADDRESS:NAME OF APPLICANT:AUTHOR NAME AND POSITION:Allen Cooper
Chief Executive OfficerDISCLOSURE OF INTEREST:Nil Disclosure of Interest

REPORT PURPOSE

To determine who will attend Local Government Week on behalf of Council.

BACKGROUND

Local Government Week 2000 is between the 6th and 9th of August. It has been past practice that the President, the Chief Executive Officer and one other Councillor attend.

COMMENTS/OPTIONS/DISCUSSIONS

Cr. S. Gill will be in Perth and has expressed an interest to attend. It would also be appropriate for Council to cover the cost of partners who attend the functions.

STATUTORY IMPLICATIONS/REQUIREMENTS

Nil

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

Attendance is covered within the budget (41007).

RECOMMENDATIONS

That:-

1. Cr. A. Cochrane, Cr. S. Gill and the Chief Executive Officer attend Local Government Week; and

2. Council cover partners expenses to attend relevant associated functions.

VOTING REQUIREMENTS

Simple Majority

Moved: Cr. K. Danks Seconded: Cr. A. Carter

That:-

1. Cr. A. Cochrane, two Councillors and the Chief Executive Officer attend Local Government Week; and

2. Council cover partners expenses to attend relevant associated functions.
Carried
Record of Vote: 8 - 0

To be actioned by Allen Cooper, Chief Executive Officer
ITEM NUMBER:10.4.41SUBJECT:Records Office/Storeroom - Newman Administration Building Tender 29/99FILE REFERENCE:Lot 1533LOCATION/ADDRESS:NAME OF APPLICANT:AUTHOR NAME AND POSITION:Allen Cooper
Chief Executive OfficerDISCLOSURE OF INTEREST:Nil Disclosure of Interest

REPORT PURPOSE

To accept a tender for the construction of a records office/storeroom at the Newman Administration Building.

BACKGROUND

Included in the budget was provision for the construction of a records office/storeroom.

Tenders have been called and prices received are listed below.
COMPANYAMOUNTWITHOUT GST
$WITH GST
$GBC$170,558.00$187,613.00Murray River North$180,800.00$198,880.00Clarks Building Contractors Pty Ltd$161,483.00$174,401.64HIH Design Construction$135,160.00Not Available

COMMENTS/OPTIONS/DISCUSSIONS

The options are to accept or not accept any of the tenders.

Indications from the architect are that the project value was in the vicinity of $130,000.

STATUTORY IMPLICATIONS/REQUIREMENTS

The Functions and General Regulations require tenders to be called for works over $50,000 (Paragraph 11).

POLICY IMPLICATIONS/REQUIREMENTS

Nil

FINANCIAL IMPLICATIONS/REQUIREMENTS

The budget provision (49003) is $100,000 leaving a shortfall of $35,160 on the lowest tenderer. The money can be sourced from account 49002, photocopier/printer ($17,000) which will now be rented and not purchased. The additional $18,000 from 41182, Building Office Maintenance.

RECOMMENDATIONS

That tender 29/99 be awarded to HIH Design and Construction for a cost of $135,160.

VOTING REQUIREMENTS

Simple Majority

Moved: Cr. B. Despotovski Seconded: Cr. A. Carter

No tender be accepted and a committee be formed (consisting of Cr. B. Despotovski and Cr. A. Cochrane) to consider innovative alternatives for storage.
Carried
Record of Vote: 8 - 0

Reason for Non-Acceptance of Officers Recommendation

Council felt this was not cost effective.

To be actioned by Allen Cooper, Chief Executive Officer

SECTION 10.4 - CHIEF EXECUTIVE OFFICER'S SECTION
ITEMS FOR INFORMATION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 10
CHIEF EXECUTIVE OFFICERS SECTION

10.4.42 Deputy Premiers Visit

The Pilbara Development Commission has advised that the Deputy Premier, Hendy Cowan will be in the Pilbara and particularly Marble Bar on Wednesday, 26th July, 2000.

10.4.43 Meetings Attended

DateMeetingAttended With21/06/00Northern Regions SummitCr. A. Cochrane22/06/00Regional Road Group
CSCA Ward Meeting
PTA MeetingCr. A. Cochrane

10.4.44 Inwards and Outwards Correspondence

A list of the inwards and outwards correspondence is attached.

10.4.45 Tabled Correspondence

W.A.M.A. Week - Issues 15.00, 16.00, 17.00, 18.00, 19.00, 20.00, 21.00, 22.00, 23.00, 24.00
Duaringa Shire Council - Minutes of General Meeting Held 15th March, 2000
Duaringa Shire Council - Minutes of General Meeting Held 12th April, 2000
Duaringa Shire Council - Minutes of General Meeting Held 10th May, 2000

RECOMMENDATION

That items 10.4.42 to 10.4.45 be received.

Moved: Cr. S. Gill Seconded: Cr. A. Carter

That items 10.4.42 to 10.4.45 of information be received.
Carried
Record of Vote: 8 - 0

To be actioned by Allen Cooper, Chief Executive Officer
INWARDS CORRESPONDENCE - MAY 2000
Thursday, 18th May, 2000

1. Jane Cordery Cheque #001079 - $33.80 ANZ DCS
2. AGL Cheque #755020 - $10.00 WESTPAC DCS
3. Municipal Workcare Cheque #093335 - $157.19 CBA DCS
4. D J Perkin Cheque #000377 - $1060.17 NAB DCS
5. Meekatharra Regional Ch Minor group thank you CSO CSV 13-3
6. Pilbara Earthmoving & Cont Plant Hire Agreement DTS TCH 2-1
7. Western Power Newman Drive MHRS PLN 2-1
8. Helen Wiltshire Council Minutes DTS CLR 1-1

Friday, 19th May, 2000

9. Zizx Hair Salon Cheque #001400 - $33.80 ANZ DCS
10. Dept of Local Government Elected Member Training Assistance CEO/CSO CLR 5-2

Monday, 22nd May, 2000

11. Water Corporation Cheque #313670 - $9635.05 CBA DCS
12. Ralph M Lee Cheque #514976 - $210.60 ANZ DCS
13. Mercure Inn Cheque #000871 - $88.20 ANZ DCS
14. M Ruane & IM Ruane Cheque #000698 - $808.15 Nab DCS
15. M Ruane & IM Ruane Cheque #000697 - $772.92 Nab DCS
16. Drillex Cheque #000630 - $451.00 Colonial DCS
17. Dearloves Caravan Park Cheque #000562 - $2090.40 B/W DCS
18. Nullagine Library Money Ordr 6890179118 - $111.00 M/O DCS
19. Town of Narrogin Organisational Review CEO ADM 14-2
20. Minister for Health Dental services CEO CSV 12-1
21. WA Planning Commission Lot 1321 - Gunn Place MHRS PLN 2-1
22. Corpsec International - FAX Security Audit CSO FIN 4-3
23. Marble Bar Aged Person Comm Application to reside - Danks DOCS PRM 5-6-2

Tuesday, 23rd May, 2000

24. Newman Nursery Mart Cheque #003679 - $124.80 ANZ DCS
25. Opalglen Corporation Cheque #002291 - $169.00 ANZ DCS
26. Newman Tourist Park Cheque #003998 - $67.60 B/W DCS
27. Centrals Football Club Cheque #000452 - $165.00 B/W DCS
28. Losrobles Pty Ltd Cheque #004570 - $109.20 ANZ DCS
29. Nullagine Caravan Park Cheque #000178 - $160.00 Nab Dcs
30. ASIC Annual Return of a Company DCS FIN 5-2
31. FESA Fire control officers appointment Ranger RNG 5-2
32. Arnhemland Progress Assoc Use of council offices in Marble Bar DOCS PRM 1-2
33. TCT Electrical Invoice for $49,000 No 5677 DCC/MPBC Lot 11 Mbar

Wednesday, 24th May, 2000

34. P J Nowland Cheque #001160 - $88.30 CBA DCS
35. Tredways Shoe Stores Cheque #406000 - $175.50 CHAL DCS
36. Champions Corporation Cheque #003094 - $170.80 ANZ DCS
37. East Pilbara Panel Service Cheque #005533 - $33.80 B/W DCS
38. Department of Transport Omnibus License MRCD TCH 3-5
39. Dept of Minerals & energy Dedication of desert road DTS TCH 4-1
40. MIBS Claim 006644 FAO INS 1-3
INWARDS CORRESPONDENCE - MAY 2000

Wednesday, 24th May, 2000

1. GHD - Facsimile Proposed Alterations CEO PRM 1-1
2. Newman Tourist Bureau Australian Fossickers Convention CEO ADM 9-3

Thursday, 25th May, 2000

3. Raywall Pty Ltd All seasons newman hotel DTS Lot 12
4. Newman Steel Unit Trust Cheque #002773 - $83.20 B/W Dcs
5. Centrals Football Cheque #000458 - $191.75 B/W DCS
6. National Investments Asia Cheque #037533 - $2962.12 CBA DCS
7. Kusina Property Management Cheque #000401 - $2942.60 B/W DCS
8. Dept of Minerals & Energy Extension Rogers Way MHRS PLN 2-1
9. Waters & Rivers Commiss Storage of Dangerous Goods - Marble Bar MHRS ENV 1-12

Friday, 26th May, 2000

10. By Air Pilbara Pty Ltd Cheque # 000006 - $120.00 BW debtor
11. Savannah Engineers Pty Ltd Cheque # 006340 - $220.60 BW debtor
12. Nationwide Oil Pty Ltd Cheque # 313279 - $67.60 COMM debtor
13. AGL Cheque # 755744 - $236.60 WP debtor
14. Pilbara Homecare Inc. Agenda - Fri 2 June 2000 - Meeting DOCS ADM15-9
15. Education Dept. Of WA Hand back of Newman Pre-Primary DOCS FAC2-2
16. Mark Nevill MLC SBS television CEO CMM2-1
17. Local Govt Superannuation Re: Miss Ngaire G Whakaue Payroll ADM1-1
18. FESA Fire Control Officer Training Ranger RNG5-2
19. WAMA Changes to Financial Operations DCS ORG2-1
20. Esmeralda Soliano General Employment Application DCS ADM9-4
21. Commonwealth Dept of
Transport / Regional Services Rural Communities Program DOCS FIN 4-5c
22. MIBS Claim 006919 FAO INS 1-3
23. Normandy Gold Exploration Mineral Exploration Programmes DTS TCH 4-2

Monday, 29th May, 2000

24. DT Peacock Cheque #008007 - $50.00 CBA DCS
25. Newman Club Inc Cheque #001968 - $604.50 ANZ DCS
26. Newman Fish and Chips Cheque #002160 - $283.80 ANZ DCS
27. Beth Griffen Money Order 7154330235 - $32.00 M/O DCS
28. Valuer Generals Office Gross Rental Value Queries R/C FIN 7-9
29. Municipal Workcare Claim - Dog Bite - D Leigh FAO INS 1-1
30. Richard Court Resealing of Marble Bar Road DTS TCH 4-11
31. Larry Graham Resealing of Marble Bar Road DTS TCH 4-11
32. WA Planning Commission Town Planning amendment regulations MHRS PLN 2-2
33. Newman Tourist Bureau Entrance Signage CEO ADM 8-3
34. Shire of Whyndam East Kim Proposed establishment of Juvenile remand DOCS CSV 12-1

Tuesday, 30th May, 2000

35. WA Swaney Cheque #001160 - $33.80 ANZ DCS
36. M J Tucker Cheque #001134 - $100.00 ANZ DCS
37. PE & CR Jones Cheque #000010 - $815.40 Macquarie DCS
38. Marable Bar Electrical Cheque #002299 - $660.00 ANZ DCS
39. Gaile Heine Money Order 6890172397 - $16.00 M/O \dcs
40 Tigers Football Club Lighting at Capricorn Oval MRCD REC 6-2
INWARDS CORRESPONDENCE - MAY 2000
Wednesday, 31st May, 2000

1. Newman Gymkhana & Polo Cheque #237068 - $330.00 ANZ DCS
2. WA Police Service Cheque #078021 - $22.10 CBA DCS
3. Newman Senior High School Cheque #003068 - $1662.00 T&C DCS
4. Champions Corporation Cheque #003100 - $5372.25 ANZ DCS
5. Health Department Transport of Frozen Food MHRS ENV 1-12
6. Newman Gymkhana Fire Breaks Ranger RNG 5-6
7. Depart of Environ Protection Noise regulations MHRS ENV 1-13
8. DOLA Native Title Marble Bar Lot 337 DOCS ABA 2-2
9. Newman Primary School Kindergarten DOCS FAC 2-2

Friday, 2nd June, 2000

10. East Pilbara Health Service Cheque #000123 - $135.20 CBA DCS
11. Ansett Australia Cheque #168171 - $225.00 CBA DCS
12. Australia Post Cheque #248375 - $351.00 CBA DCS
13. Temcrown Pty Ltd Cheque #003254 - $67.60 CBA DCS
14. Cleanaway Cheque #007965 - $169.00 CBA DCS
15. Roses Clothing Cheque #001235 - $7.80 ANZ DCS
16. East Pilbara Health Service Cheque #001056 - $431.00 CBA DCS
17. South Newman Prmary Cheque #000202 - $935.50 ANZ DCS
18. Pilbara Development Comm Pilbara Land Use Strategy DOCS ORG 1-3

Tuesday, 6th June, 2000

19. C G Thomson Cheque #000235 - $300.00 ANZ DCS
20. Kiam Corporation Cheque #000055 - $149.80 CHAL DCS
21. NADE Pty Ltd Cheque #014676 - $183.80 Nab DCS
22. M & IM Ruane Cheque #000705 - $12.22 NAB Dcs
23. RudallHardware Cheque #002321 - $124.80 B/W DCS
24. Newman Tyre & Battery Cheque #001382 - $41.60 B/W Dcs
25. R & P Ayton Cheque #001162 - $186.40 ANZ DCS
26. R & P Ayton Cheque #714087 - $12.80 ANZ DCS
27. Newman Day Care Centre Cheque #052293 - $473.20 B/W DCS
28. Fennell Tyres Cheque #006078 - $243.10 ANZ DCS
29. Dept Family & Childrens Cheque #001068642 - $3105.00 Reserve DCS
30. Baseway Pty Ltd Cheque #001987 - $186.60 ANZ DCS
31. Kevron Group Cheque #022641 - $23.50 NAB DCS
32. Dr Geoff Gallop Dental Services DOCS/CSO CSV 12-1
33. Active 2000 Return 2 cheques #561518 and 561519 MRCD REC 2-6
34. WDPAC Community Bus and Troop Carrier DOCS ABA 4-1
35. Pilbara Development Comm Pilbara Regional Art Gallery DOCS/MRCD ORG 1-3
36. FESA Tom Price SES DOCS RNG 5-2
37. Richard Court Fuel Prices CEO ADM 13-4
38. Thelma Butler Parking of caravan MHRS CSV 12-1
39. Pilbara Constructions Pty Ltd Proposed Medical Centre - Goodabinya MPBC ABA 1-12
40. ATO PPS - Running Balance Account DCS FIN 8-7
INWARDS CORRESPONDENCE - JUNE 2000
Tuesday, 6th June, 2000 cont

1. Municipal Workcare Open Claims Report FAO INS 1-7

Wednesday, 7th June, 2000

2. Richo's Electrical Cheque#001187-$33.80 debtor
3. Newman Radiator Services Cheque#002492-$41.60 debtor
4. Woolworths Limited Cheque#1494212-$790.40 debtor
5. Brian Cooper General Job application ADM9-4
6. FESA Appoint. Local Manager - Tom Price SES Unit RNG5-2
7. West Des Puntukurnuparna Community Bus and Troop Carrier ABA4-1
8. Thelma Butler Permission to park caravan at premises on Nyabalee St CSV12-1
9. Office of the Premier Price Composition of Fuel ADM13-4
10. Pilbara Development Comm Pilbara Regional Art Gallery ORG1-3
11. Sport Fitness and Rec Return Cheques x2 - 561518-$120, 561519-$375 REC2-6
12. Dr Geoff Gallop Letter of thanks Re: Visit to Newman CSV12-1
13. Municipal Workcare Workers Comp Open Claims Report INS1-7
14. Aust Tax Office Running Balance Account Statement FIN8-7
15. Pilbara Constructions Proposed Medical Centre Goodabinya Community ABA1-12

Thursday, 8th June, 2000

16. Municipal Workcare Cheque #093944 - $29.80 CBA DCS
17. Unparalleled Service Station Cheque #762242 - $135.20 B/W DCS
18. Kingsway Resources Cheque #000010 - $36510.71 CBA DCS
19. John A Leeds Cheque #000248 - $25.60 CBA DCS
20. Pearl Aviation Cheque #108129 - $5280.99 CBA DCS
21. Rio Tinto Cheque #123513 - $389.30 ANZ DCS
22. Kiam Corproation Cheque #000139 - $124.80 CHAL DCS
23. Pastiche Framing Cheque #001044 - $8.30 ANZ DCS
24. Finchett Trading Cheque #002514 - $75.00 ANZ DCS
25. Dept of Transport RADS - 2000-2001 Funding Round DCS FIN 4-3
26. Newman Police Social Club Police Ball 2000 MRCD REC 2-1
27. Dept of Minerals & Energy General Notice for Information - Yandi MHRS PLN 6-30

Friday 9th June 2000

28. East Pilbara Race Club Cheque#000071-$41.60 BW DCS
29. BHP Iron Ore Cheque#588901-$1231.34 ANZ DCS
30. Kalinda Holdings Pty Ltd Cheque#002958-$50.00 COMM DCS
31. Drillex Cheque#000786 COL DCS
32. MIBS Claim006994 FAO INS1-3
33. MIBS Claim006996 FAO INS1-3

Monday, 12th June 2000

34. Protector Safety Supply Cheque #032526 - $39.00 WPAC DCS
35. Robe Cheque #014369 - $35.00 WPAC DCS
36. Nantay Pty Ltd Cheque #005300 - $291.60 Nab DCS
37. Clarkes Building Cheque #001464 - $124.80 ANZ DCS
38. Delambre Holdings Cheque #501476 - $135.20 ANZ DCS
39. Westrac Equipment Cheque #079120 - $98.20 WPAC DCS
40. TCE $ CG McMahon Cheque #002278 - $122.00 NAB DCS
INWARDS CORRESPONDENCE - JUNE 2000
Monday, 12th June 2000

1. Caldera Resources Cheque #002873 - $34.25 ANZ DCS
2. Remington Resources NL Cheque #001299 - $36.65 ANZ DCS
3. Auswest Airlines Cheque #001662 - $60.00 B/W DCS
4. NADE Pty Ltd Cheque #014769 - $150.00 Nab DCS
5. Ferlon Pty Ltd Cheque #005932 - $250.00 ANZ DCS
6. Ministry of Housing Cheque #220769 - $191.00 CBA DCS
7. MIBS Cheque #1450172 - $276.00 WPAC DCS
8. Coastwest Pilbara Coastcare DOCS PLN 5-4
9. National Native Title Tribunal Njamal Native Title Application DOCS ABA 2-1
10. WA Treasury Corproation GST Implementation DCS FIN 8-8
11. Hall Chadwick FBT DCS FIN 8-1
12. NCDARA Lease terms MRCD REC 12-1a
13. NCDARA Newman Cycle Club Shed MRCD REC 12-1a
14. HGM Copy of Fax - re water treatent - Airport CEO/CAS FAC 1-1

Tuesday, 13th June, 2000

15. Cats Football & Sporting Club Cheque #002734 - $242.45 ANZ DCS
16. Pookie Pty Ltd Cheque #003402 - $83.20 ANZ Dcs
17. Skulls Springs Cheque #001853 - $88.20 ANZ DCS
18. Unparallelled Service Station Invoices FAO FIN 10-1
19. E L Carson Previous Correspondence MHRS ENV 1-13
20. PGA Great Northern Highway/Bindoon DTS TCH 4-11
21. Ministry of Sport & Rec Dale Kickett visit MRCD REC10-2/10-3

Wednesday, 14th June, 2000

22. Newman National Football Cheque #000048 - $406.15 B/W DCS
23. Zizx Hair Salon Cheque #001414 - $33.80 ANZ DCS
24. Oasis Pty Ltd Cheque #002802 - $240.00 Nab DCS
25. Newcrest Mining Limited Cheque #060677 - $308.80 ANZ DCS
26. Dept of Minerals & Energy Cheque #146829 - $67.60 CBA DCS
27. North Limited Cheque #400078 - $5.00 WPAC DCS
28. Kim Hames Payments for Parnpajinya CEO ABA 1-3
29. Robertson and Co Storm Claim FAO INS 1-4
30. T Nelson Road Closures DTS TCH 4-2
31. Pilbara Public Health Unit Child Restraint Checking Station DOCS CSV 12-1
32. Transport & Regional Services RCP DOCS FIN 4-5c
33. Semloh Enterprises Pty Ltd Mr Les Green - Lot 2117 Nimingarra MPBC Lot 2117
34. Newman Arts Council Minor grants application CSO CSV 13-3

Thursday, 15th June 2000

35. Newman Electronics Quotation for Konica networkable fax CEO ADM16-2
36. Centrals Football Club Cheque#000464-$107.25 BW DCS
37. Global Property Solutions Cheque#022097-$175.50 ANZ DCS
38. WA Planning Commission Statement of Planning Policy MHRS PLN2-4
39. Dept Minerals & Energy Licence to Store Dangerous Goods DTS TCH2-4
40. Dept of Transport Heavey Vehicle Licence Fees DTS TCH3-5


INWARDS CORRESPONDENCE - JUNE 2000
Thursday, 15th June 2000

1. East Pilbara Health Service Yulanya Nursing Home Information Session CACP CSV9-2
2. Shire of Roebourne Olympic Torch Relay DOCS REC5-3
3. Municipal Workcare Claim Number : 0000006354 FAO INS1-1
4. Health Dept of WA Revised Ecomax Wastewater System Spec's MHRS ENV4-5
5. Ministry for Planning Status of Coastal Planning in WA MHRS PLN2-4
6. Sheree Clark Request for sponsorship - Gymnastics CSO REC5-7
7. Lions Club of Newman Request Lease for Lot 1656, Newman CEO ORG3-2

Friday, 16th June 2000

8. Local Govt Grant Comm 2000/2001 National Grant Allocations CEO ORG2-7
9. Outback Deli Cheque#000139-$169.00 BW DCS
10. Dept of Local Government Review of Dividing Fences Act 1961 MBPC ORG2-7
11. MIBS Claim 006994 FAO INS1-3
12. Pilbara Tourism Association Annual Council Contribution CEO ADM8-2
13. Newman Electronics Request price of photocopier lease CEO ADM16-2
14. Dept Family Comm Services Youth Camp Project - Broome FLW/DOCS CSV8-1

Monday, 19th June, 2000

15. Shire of East Pilbara Cheque #003604 - $336.80 Dept Transport Bank WA DCS
16. DT Peacock Cheque #016515 - $417.99 CBA DCS
17. PE & CR Jones Cheque #000014 - $270.00 MacQuarie DCS
18. Newman HACC Cheque #000001 - $33.80 Bank WA DCS
19. Oasis Pty Ltd Cheque #002838 - $240.00 Nab DCS
20. Ralph M Lee Cheque #515271 - $41.60 ANZ DCS
21. National Heart Foundation Cheque #401236 - $200.00 CHAL DCS
22. Skippers Aviation Cheque #508293 - $3328.70 CHAL DCS
23. L Jackson Cheque #001022 - $15.00 Dishoboured Chq B/W DCS
24. LGGC 2000/2001 Notional Grant Allocations CEO/DCS FIN 4-1
25. MIBS Claim 006994 FAO INS 1-3
26. Minicipal Workcare Workers Comp Claim - L Carnamah FAO INS 1-1
27. Scitec Notification of change in supplier of services CEO CMM 5-2
28. East Pilbara health Service Marble Bar HACC Funding DOCS CSV3-2,FIN4-3
29. East Pilbara health Service Newman HACC Funding DOCS CSV3-2,FIN4-3
30. Western Australia Police Bush Fire Control (Emergencies) DOCS RNG 5-9
31. Munro & Wyllie Review of Procedures CEO/DCS FIN 1-2

Tuesday, 20th June 2000

32. Bull's Lawnmowing Cheque#000417-$25.00 BW DCS
33. Newman Community Care Cheque#000191-$90.75 BW DCS

Wednesday, 21st June 2000

34. Baystone Enterprises Cheque#001923-$15.60 ANZ DCS
35. Tom Helm MLC Cheque#001527-$24.75 COM DCS
36. Champions Corp Pty Ltd Cheque#3177390-$2259.10 ANZ DCS
37. Newman Liquor Store Cheque#001103-$877.50 ANZ DCS
38. Newman Nursery Mart Cheque#317726-$41.60 ANZ DCS
39. MIBS Claim 007038 FAO INS1-3
40. Small Business Committee Funding / Assistance Agreement CSO CSV13-3
INWARDS CORRESPONDENCE - JUNE 2000

Wednesday, 21st June 2000 cont

1. Newman Amateur Swim Club Request - Coaching Clinic Aquatic Centre MRCD REC1-1-3
2. Newman Tourist Bureau Carpeting at the Newman Touist Bureau CEO ADM8-3
3. SGIO Insurance Incident Number - 00/13451-1/MTR FAO INS1-3
4. Champions Corp Pty Ltd Thrifty car rental facility at Newman airport DOCS FAC1-1
5. Newman Caravan Park Cheque#002052-$1099.60 BW DCS
6. Newman Tourist Park Cheque#004056-$67.60 BW DCS
7. BP Whaleback Roadhouse Cheque#002626-$351.00 BW DCS
8. Passio Pty Ltd Cheque#371521-$67.60 ANZ DCS
9. Meekatharra Multiservices Cheque#000121-$704.00 BW DCS
10. Mr and Mrs Oldham Money Order#6645177-$221.35 PO DCS
11. Charmers Jewellery Cheque#000853-$15.60 NAB DCS
12. John Young Nullagine Noise Complaint MHRS ENV2-5
13. Newman National Football Tribute Charlie Salmon - Plaque Capi Oval DOCS REC6-2

Friday, 23rd June 2000

14. PW & J Croft Cheque#416359-$43.65 NAB DCS
15. BHP Iron Ore Cheque#588906-$1359.40 ANZ DCS
16. Aboriginal Affairs Cheque#110383-$1033.05 COM DCS
17. Education Department Cheque#152214-$21000.00 COM DCS
18. West Desert Puntukurnuparna Cheque#001039-$44.13 ANZ DCS
19. Pardoo Roadhouse Cheque#004065-$896.62 ANZ DCS
20. Newman Primary School Cheque#300879-$41.25 T&C DCS
21. Ansett Australia Cheque#171241-$36735.30 COM DCS
22. Valuer Generals Office Objection Against Valuation - T572/1583
Woodstock Street, Newman RC FIN7-4
23. Bank West Eftpos Agreement DCS FIN2-4
24. Eastern Pilbara College TAFE Pilbara Public Libraries Conference DCS FAC5-1

Monday 26th June, 2000

25. Wally Munyard Report - Nullagine/Marble Bar Caravan Parks MPBC ENV 2-4
26. Protector Safety Supply Cheque #033199 - $39.00 WPAC DCS
27. First Choice Conveyancing Cheque #000940 - $50.00 CBA DCS
28. Jandakot Flight Centre Cheque #001331 - $40.00 Nab DCS
29. Mercure Inn Cheque #000975 - $1719.30 ANZ DCS
30. Delambre Holdings Cheque #006584 - $41.61 ANZ DCS
31. Newman Radiator Services Cheque #002519 - $41.60 ANZ DCS
32. All Seasons newman Cheque #005096 - $2282.80 B/W DCS
33. Finchett Trading Cheque #002522 - $80.00 ANZ DCS
34. IG & ML Wolfenden Cheque #898979 - $146.85 Nab DCS
35. Mark Harris Money Order 7576872155 - $168.00 M/O DCS
36. Corrs, Chambers, Westgarth Lease - Saints MRCD Saints
37. Planning WA Landscape Planning Guidelines Project MHRS PLN 2-4
38. Murray Criddle Cost of Fuel CEO ADM 13-4
39. Newman Amatuer Swim Club Coaching Clinic MRCD REC 1.1.3
40. Valuer Generals Office Objection - 1661 Panizza Way, Newman R/C Lot 1661

INWARDS CORRESPONDENCE - JUNE 2000

Monday 26th June, 2000 cont

1. Dept of Transport Inspection for roadworthiness - 8YT015 DTS TCH 3-5
2. Dept of Transport Inspection for roadworthiness - 1AOO850 DTS TCH 3-5
3. Shire of Roebourne Postal Elections CEO CLR 2-7
4. CSCA - Peel Ward Single Association CEO ORG 2-3
5. Dr henry Truc Nguyen Newman Dentist CSO/DOCS CSV 12-2
6. Arbovirology Research Lab Chicken Testing - 5/5/00-9/6/00 MHRS ENV 1-8
7. DOLA Roadwest DTS TCH 4-10

Tuesday, 27th June, 2000

8. Glaman Engineering Cheque #002677 - $109.20 B/W DCS
9. Savannah Engineers Cheque #006397 - $83.20 B/W DCS
10. Pipunya Pty Ltd Cheque #400036 - $49.80 Wpac DCS
11. AJ, BHK & Ap Swanson Cheque #000792 - $540.80 B/W DCS
12. East Pilbara Panel & Paint Cheque #005589 - $83.20 B/W DCS
13. Municipal Liability Claim 603914 - Mulhern FAO INS 1-2
14. Prioneers Football & Sporting Rubbish Collection FAO Pioneers
15. Dr T P Peacock Newman Dental Services CSO CSV 12-2
16. Rhonda Richardson Application for Minor Grant CSO CSV 13-3
17. Aaron Palmer Kids at Risk - Nullagine DOCS CSV8-1
18. Sharon Kelly Refund Dog Registration Reception RNG 1-3

Wednesday 28th June, 2000

19. Douglas Mitchell Pty Ltd Cheque#000298-$345.95 NAB DCS
20. Nade Pty Ltd Cheque#014841-$183.80 NAB DCS
21. Dyno Nobel Cheque#208713-$33.80 CITI DCS
22. R P Wacker/C J Bichan Cheque#001215-$41.35 ANZ DCS
23. Finchett Trading Pty Ltd Cheque#002538-$100.00 ANZ DCS
24. Finchett Trading Pty Ltd Cheque#002537-$707.75 ANZ DCS
25. WAMA Commenorative Centenary Plaque (overdue) Pres ADM7-9
26. Newman Com Care Council Minutes of meeting - 13 June 2000 DOCS/CSO ADM15-7
27. Sports Surfaces Upgrade Sports Surfaces - Nullagine Courts MRCD REC6-5
28. Anti-Corruption Commission Annual Summary of Reports CEO LEG1-7
29. Parliament of WA Port Hedland to Marble Bar Road - Upgrade DTS TCH4-11
30. Saints Football Sporting Club Renaming of the Capricorn Oval Grandstand MRCD Saints
31. Martinick McNulty Mining Lease - Notice of Intent MHRS PLN6-25
Thursday, 29th June, 2000

32. Karratha Flying Services Pty Cheque #005064 - $227.52 ANZ DCS
33. Newman Primary School Cheque #300914 - $3629.40 T&C DCS
34. Northern Collections Cheque #000631 - $33.80 B/W DCS
35. Losrobles Pty Ltd Cheque #004629 - $83.20 ANZ DCS
36. Tom Helm JP Motley Crew CEO ADM 1-8
37. Health Department Authorisation for Andrew Melville MHRS ENV 1-12
38. Dept of Minerals & energy Dangerous Goods - Marble Bar Swim Pool MRCD/MHRS REC1-2-1
39. MIBS Claim 006994 FAO INS 1-3
40. DOLA Dedication of Roads DTS TCH 4-10
INWARDS CORRESPONDENCE - JUNE 2000

Thursday, 29th June, 2000

1. E L Carson Traffic Noise MHRS ENV 2-5
2. Claremont Dental Care Newman Dental Service CSO CSV 12-2
3. Eastern Pilbara College TAFE Community Library DCS FAC 5-1
4. Nitin Chopra Application for Detal Position CSO CSV 12-2
SECTION 10.4 - CHIEF EXECUTIVE OFFICER'S SECTION
ITEMS FOR INFORMATION
Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 2
OUTWARDS CORRESPONDENCE - 19/5/00 to 30/7/00

19/05/00 19/05/00 Greenwater Nominees Transit Camp Licence Application ENV 1-7
19/05/00 19/05/00 Fred Tromp - Dept Env Prot Licence Appliction - L252/97 ENV 1-10
19/05/00 19/05/00 Newcrest Mining Application for Misc Licence 45/104 ENV 1-12
22/05/00 19/05/00 Health Department of WA Health Local Laws ENV 1-12
22/05/00 19/05/00 Horace Graham - DOLA Proposed Road Closure - Job No 993323 PLN 2-2
22/05/00 19/05/00 John Backers Home Occupation Permit PLN 2-3
22/05/00 17/05/00 Geoff Ninnes Appointment - Consultancy 38788
23/05/00 22/05/00 Allan Cole - BHP Booking/Liquor Permit ENV 1-12
23/05/00 22/05/00 Lyn Cooper Vacancies ADM 9-4
24/05/00 22/05/00 John Young Noise Complaint ENV 2-5
24/05/00 23/05/00 Rev W A Ross Marble Bar Guest House PRM5-2-1
24/05/00 23/05/00 Wadhams Building Company B/L 00/0029 - Lot 731 Trotman Lot 731
25/05/00 24/05/00 State Law Publishers Authorised Dog Officer - Fiori ADM 3-3
25/05/00 22/05/00 McGrath Homes B/License 00/0028 - Lot 272 Lot 272
26/05/00 25/05/00 Mr Bernie Scott Rural Communities Program CSV
30/05/00 29/05/00 Wadhams Building Company Blicense 00/0027 Lot 731
30/05/00 29/05/00 DOLA Proposed road closure - Job No 993323 PLN 2-2
31/05/00 30/05/00 State Law Publishers Gazettal - Coppin/Kennedy ADM 3-3
31/05/00 30/05/00 J Martens Petrol/Gas/Distances ADM14-1
1/06/00 30/05/00 Mr L Coppin Fire Control Officer Training RNG10-1
1/06/00 30/05/00 Mr J Leeds Fire Control Officer Training RNG10-1
1/06/00 30/05/00 Mr B Newland Fire Control Officer Training RNG10-1
1/06/00 30/05/00 Mr M Kennedy Fire Control Officer Training RNG10-1
1/06/00 31/05/00 Dept Family & Comm Services Newman/Nullagine FLW - Data Form, New Tax System CSV8-1
02/06/00 01/06/00 Outback Deli Food Premises Inspection ENV 2-4
02/06/00 01/06/00 Mercure Inn Food Premises Inspection ENV 2-4
07/06/00 06/06/00 Valda Morony Food Premises Inspection ENV 2-4
07/06/00 06/06/00 Anton Bichler Food Premises Inspection ENV 2-4
07/06/00 06/06/00 Town of Narrogin Organisational Review ADM14-2
09/06/00 07/06/00 North West Regional Gymnastics Disapproved Minor Grant Application CSV13-3
09/06/00 07/06/00 Newman Netball Association Disapproved Minor Grant Application CSV13-3
09/06/00 01/06/00 Health Department of WA Gazettal of Relieving Officer - Mr Andrew Melville ENV1-12
12/06/00 09/06/00 A M Symonds Lot 1893 McLennon Drive Lot 1893
12/06/00 09/06/00 Thelma Butler Application to camp Newman Lot 723 ENV 1-12
12/06/00 09/06/00 Andrew Melville Relieving Environmentla Health Officer ENV 1-12
12/06/00 09/06/00 Dept of Minerals Application for licence ENV 1-12
13/06/00 12/06/00 Perth Dental Hospital Dental Services in Newman CSV 12-2
13/06/00 12/06/00 Helen Holzwart-Jones Dental Services in Newman CSV 12-2
13/06/00 12/06/00 Winthrop Dental Clinic Dental Services in Newman CSV 12-2
13/06/00 12/06/00 Claremont Dental Clinic Dental Services in Newman CSV 12-2
13/06/00 12/06/00 South Hedland Dental Centre Dental Services in Newman CSV 12-2
13/06/00 12/06/00 Broome Dental Clinic Dental Services in Newman CSV 12-2
13/06/00 06/06/00 WA Electoral Commission Extraordinary Elections CLR 2-2
13/06/00 12/06/00 Dept of Local Government Health Amendment Local Laws ENV 1-12
13/06/00 12/06/00 Health Department of WA Health Amendment Local Laws ENV 1-12
13/06/00 12/06/00 C G Thompson Storage of Tyres - Complaint RNG 8-1
13/06/00 12/06/00 R Hart B Licence 00/0034 Lot 367
13/06/00 12/06/00 P Bechelli B Licence 00/0035 Lot 682
13/06/00 12/06/00 A Greenhalgh B Licence 00/0033 Lot 2094
13/06/00 12/06/00 J Hooke Proposed Shed/Fence Lot 1084
13/06/00 12/06/00 L Donaldson Proposed Additions Lot 35
13/06/00 12/06/00 R & J McLean B Licence 00/0018 Lot 1718
13/06/00 12/06/00 W Thompson B Licence 00/0032 Lot 1780
14/06/00 02/06/00 State Law Publishers Gazettal ADM 3-3
14/06/00 13/06/00 Licensing Division Registration 8IU109 C12963
14/06/00 13/06/00 Dept of Transport Local Authority Series Number Plates 707 EPS C12963
15/06/00 14/06/00 Debby Becker Home Occupation PLN2-3
15/06/00 14/06/00 Mr J McCaugh Building Licence Lot1001
15/06/00 14/06/00 Amanda Ramires Food Premises Inspection ENV2-4
15/06/00 14/06/00 Tony Vanama Food Premises Inspection ENV2-4
16/06/00 15/06/00 Kim Audas Parnpajinya Bus and Troop Carrier ABA1-3
16/06/00 15/06/00 Mercure Inn - Manager Follow-up Food Premises Inspection ENV2-4
16/06/00 15/06/00 All Seasons Hotel - Manager Food Premises Inspection ENV2-4
20/06/00 19/06/00 A Dusic Doctor Dusic - rejection of appointment in Newman ADM9-4
20/06/00 19/06/00 Prof A Akinsola Rejection of appointment in Newman ADM9-4
20/06/00 16/06/00 Kerry Price Parking Infringement Notice RNG2-1
20/06/00 16/06/00 Andrew Ryland Parking Infringement Notice RNG2-1
20/06/00 16/06/00 Geoffrey Rutherford Parking Infringement Notice RNG2-1
20/06/00 16/06/00 Jimmy Wong Parking Infringement Notice RNG2-1
20/06/00 16/06/00 Steve Rose Parking Infringement Notice RNG2-1
20/06/00 16/06/00 Mrs D Rigby Dog Infringement Notice RNG1-1
20/06/00 16/06/00 Mathew Woodfield Dog Infringement Notice RNG1-1
20/06/00 16/06/00 Mrs Russell Dog Infingement Notice RNG1-1
21/06/00 20/06/00 Senior Sergent Chris Burgess Bush Fire Control RNG5-9
21/06/00 19/06/00 Mr Henty Farrar Industrial Zoning - Marble Bar / Nullagine PLN2-1
21/06/00 19/06/00 Mrs Rachael Miller Industrial Zoning - Marble Bar / Nullagine PLN2-1
21/06/00 20/06/00 Mr David Neesham Dental Service For Newman CSV12-2
21/06/00 20/06/00 Ms Gabriella Keil Newman Airport Charges 2000/2001 FAC1-1
22/06/00 19/06/00 All creditors on mailing list Bulk mailing - advise of ABN number (388 letters)
22/06/00 21/06/00 Parrnngurr Community Food Transport ENV2-6
22/06/00 21/06/00 Kunawaritji Community Food Transport ENV2-6
22/06/00 21/06/00 Kiwirrkurra Community Food Transport ENV2-6
22/06/00 21/06/00 Mungarinya Community Food Transport ENV2-6
22/06/00 21/06/00 Punmu Aboriginal Corporation Food Transport ENV2-6
22/06/00 21/06/00 Jigalong Community Food Transport ENV2-6
22/06/00 21/06/00 Gill Murray - Newman SES Request for additional funding RNG7-1
22/06/00 21/06/00 Mr John Kaciuba Rezoning Application - Newman Lot 965 PLN2-2
22/06/00 22/06/00 Mrs Lynne Conroy Acquittal Information REC7-2-1
23/06/00 22/06/00 Darryl Ott Local Manager - SES Tom Price RNG7-1
27/06/00 27/06/00 Geraldton Building Company Lot 7 Magarinya Aboriginal Community ABA 1-9
27/06/00 27/06/00 Geraldton Building Company Lot 74 Magarinya Aboriginal Community ABA 1-9
27/06/00 26/06/00 Bob Devlin Fire Breaks RNG 5-9
27/06/00 26/06/00 Wolf Missler Fire Breaks RNG 5-9
27/06/00 26/06/00 Robyn Vale Fire Breaks RNG 5-9
27/06/00 26/06/00 Gale Heine Fire Breaks RNG 5-9
27/06/00 26/06/00 H Reiffel - Education Department Marble Bar Swimming Pool - Dangerous goods Licence REC1-2-1
28/06/00 28/06/00 J Kohn & T McIntyre Lot 634 Nanba Street Lot 634
28/06/00 28/06/00 Mr A Potter Illegal Shed - Lot 204 Lynas Road & Lot 66 Bohemia St L204/L66





Shire of East Pilbara
Minutes - Full Council Meeting
Friday, 7th July, 2000 - Newman Chambers
Page 3
11.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN.

Nil

12.0 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY A DECISION OF COUNCIL

12.1 Council

Nil

12.2 Officers

Nil

13.0 GENERAL BUSINESS

13.1 Water Quality in Newman

Cr. B. Despotovski advised that water quality in Newman had reached an unacceptable level. He suggested that BHP be written to and informed.

13.2 Roadworks in Newman

Cr. S. Gill advised that he had received several complaints about loose stones after resealing works recently undertaken by Council.

The Chief Executive Officer advised that Council is aware of the problem. The roads are to be rolled again and loose stones picked up. The problem should be alleviated within two weeks.

13.3 Newslink

Cr. A. Grace advised that people are not aware of when Newslink comes out, or of closing times for advertisements.

The Chief Executive Officer advised that Newslink had been written to and the issues had been raised.

13.4 Medical Centre Car Park

Cr. A. Grace advised that the medical centre car park was in a poor condition.

The Chief Executive Officer advised that the Health Services has been provided costings for Council to undertake the work however, it has not eventuated.

13.5 Street Lighting

Cr. K. Knuckey enquired as to where people could register complaints about street lighting.

The Chief Executive Officer advised that BHP could be contacted directly or the Shire could pass concerns on to them.

13.6 Path Behind Tourist Centre

Cr. R. Richardson advised that she had received complaints about motor cyclists riding at speed on the path behind the Tourist Centre. This was an unsafe practice.

The Director Community Services is to advise the Newman Police of the practice.

13.7 Express Post Facilities

Cr. R. Richardson advised that concerns had been raised with her that there was no express post facility in town. Ansett Airfreight offered a service but it was expensive.

The Chief Executive Officer and Shire President responded that Overnighters and others do provide an alternative service.

13.8 Park Near Swimming Pool

Cr. R. Richardson advised that in the park near the swimming pool the litter bin had been overturned and the area was generally untidy.

The Chief Executive Officer advised that a new type of bin will be installed shortly and this should hopefully assist in alleviating the problem.

13.9 Marble Bar Shop

Cr. K. Danks advised that he had received a request from the Pipunya Community for Council to write a letter of support to ATSIC on Pipunya behalf regarding their funding application for the Marble Bar Shop.

Council felt that a written request from Pipunya to the Council would receive appropriate consideration.

13.10 Marble Bar Civic Centre - Fencing

Cr. K. Danks advised that the fence at the rear of the Marble Bar Civic Centre was falling into disrepair.

The Chief Executive Officer understood that the Manager Property & Building Control will assess the situation.

13.11 Marble Bar Civic Centre - Shade

Cr. K. Danks suggested that Council construct a pipe frame at the rear of the Civic Centre which the users could cover to provide shade/shelter for functions.

13.12 Business and Information Directory

Cr. A. Carter advised that information pertaining to Council within the Local Directory is incorrect and out of date.

The Chief Executive Officer advised that this is the second printing of the directory to correct previous errors, however because of the long lead times information was quickly out of date.

14.0 MATTERS BEHIND CLOSED DOORS

Nil

15.0 DATE OF NEXT MEETING

28th July, 2000 at Nullagine

16.0 CLOSURE

Meeting was declared closed at 3.50pm.



Council Resolution:



Attachments - No Attachments


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